Executive Assistant, Office of the Provost
This position provides executive level support to the Office of the Provost. Responsibilities include calendar management and travel arrangements, University committee support, elections for the Community of Educators (COE), coordination of faculty spending cards and Academic Partnerships support.
Education Required: Associate’s Degree
Experience Required: 2-3 years executive level administrative support, preferably in higher education.
Skills, Characteristics Required for Position:
* Professional-level communication skills, including strong writing, editing, speaking and comprehension skills
* Ability to handle highly confidential information with discretion
* Proficiency with spreadsheets and numerical/budget calculations
* Strong organizational skills, including time management skills and the ability to prioritize multiple responsibilities
* Ability to work independently and with a team on complex projects managing significant portions with little to no oversight
* Expert computer proficiency in Word, PowerPoint, Excel and Outlook as well as understanding basic web design and Qualtrics
Special Working Conditions: Some flexible hours are required, estimate of 1-3 hours per week in the evenings or on the weekend (logging in remotely) due to the nature of the position and its support of high-level and time-sensitive university initiatives.
Primary Duties:
* Executive Administrative Support: Provide executive level administrative support to the Provost and Associate Provost, including calendar management.
* Administrative Support: Manage the complex committee schedule for the Office of the Provost, including room reservations and catering as needed. Provide administrative support to various committees and meetings.
* Project Management: Manage and complete projects in the Provost Area as assigned, oversee election/appointment processes, generate committee membership lists, and update the Provost Office website.
* Academic Partnerships: Coordinate logistics and provide support for Academic Partnerships and The Bridge Center for Continuing Education programs.
Secondary Duties: Other duties as assigned.
Posting Date: 04/10/2025
Open Until Filled: Yes
Diversity: Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission. Candidates should articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession.
Required Documents:
* Cover Letter/Letter of Interest
* Resume
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