Who are we looking for? As our Bid Proposals Manager, you'll spearhead our agency's approach to formal procurement processes and competitive tenders. You'll be the driving force behind crafting winning bid responses of varying nature and size that navigate complex public and private tender and procurement requirements while showcasing our agency's unique capabilities and creative approach. Creating persuasive proposals is at the front line of business development and is one of the most tangible demonstrations that we’ve listened to the needs of the potential client. This role sits at the critical intersection of business development, strategic communication, and commercial acumen – requiring someone who can translate creative brilliance into tender-friendly language without losing the magic that makes Leith stand out. The successful candidate will be expected to manage a portfolio of proposals simultaneously, driving them to successful submission. Strategic Qualification : Qualify incoming tender opportunities, analysing requirements and evaluating strategic fit before committing agency resources Develop and implement bid/no-bid decision frameworks to ensure we pursue the right opportunities Being the central point of understanding of a proposal and chairing proposal meetings Content Creation : Draft effective executive summaries, methodology statements, and response narratives that address evaluation criteria while showcasing our unique approach Draft compelling narrative responses using existing agency content, newly gathered information, and subject matter expertise, then collaborate with relevant team leads to review, refine, and finalize content before submission. Ensure full compliance with procurement regulations and tender specifications, including management of clarification questions Proposal Management : Lead end-to-end management of the agency's response to RFPs, RFIs, RFQs, and formal tender opportunities across public and private sectors Coordinate cross-functional bid teams, establishing clear timelines, responsibilities, and deliverables per proposal Ability to liaise with the senior management team and all internal stakeholders Data analysis : Conduct detailed bid analysis to capture insights from both successful and unsuccessful tenders Keep abreast of changes in procurement legislation, industry trends, and competitive landscape Ensure diligent and accurate record keeping for all tenders and proposals Administration : Respond to all procurement queries, clarification requests, and follow-up questions in a timely and thorough manner to meet strict submission deadlines Daily checking of all RFP databases for relevant opportunities Create and maintain a comprehensive bid library of case studies, credentials, team profiles, and capability statements Who You Are A strategic thinker who can quickly analyse complex tender and procurement requirements and develop winning approaches A compelling storyteller who knows how to craft narratives that meet formal evaluation criteria while standing out from competitors A project manager extraordinaire who can coordinate multiple workstreams, manage competing priorities, and deliver under tight deadlines A natural facilitator who can coax brilliance from every corner of the agency and deftly navigate the sometimes-choppy waters of high-stakes opportunities A commercial mind who understands both the client's value drivers and our own business objectives A calm presence who maintains composure and quality standards even during multiple bid processes A team player with infectious enthusiasm, boundless ambition and the kind of competitive spirit that turns "maybe" into "we can" when it comes to winning new business What’s in it for you? You’ll get to work at an award-winning agency with smart people who have a huge variety of skills Hybrid and flexible working as well as a nice, airy, cushy office right on The Shore of Leith An electric car and cycle to work scheme to save you cash for saving the planet Regular company-wide learning sessions and a suite of training courses through our parent company Vitality Private Health Insurance Annual discretionary bonus Generous annual leave entitlement Enhanced maternity/paternity leave and shared parental leave Pension plan with employer contributions and much more