Gloucestershire Health and Care NHS Foundation Trust
About
At Gloucestershire Health and Care NHS Foundation Trust (GHC), we provide joined-up mental health, physical health, and learning disability services to people of all ages across Gloucestershire. We run community hospitals and provide care and support in people's own homes and in a range of other locations across the county.
Key details
* Location: Edward Jenner Court, 1010 Pioneer Avenue, Brockworth, Gloucestershire, GL3 4AW
* Contract type: 12 months (Fixed Term - Secondments Accepted)
* Hours: 18.75 hours per week (Monday to Friday - Working pattern to be discussed)
* Part time
* Flexible working
* Home or remote working
Salary: £26,530 - £29,114 per annum (pro rata)
Grade: Band 4
Main area: Systems Administration
Job Overview
1 x Fixed Term contract/secondment opportunity for up to 12 months (18.75 hours per week). The E-Rostering Team is looking to recruit an experienced E-Rostering Systems Administrator to centrally roster specific services.
The post holder will be predominantly home working and will be creating rosters for set units on Health Roster, meeting the unit managers through MS Teams and site visits to bases around the county. The post holder will also be monitoring rotas for changes and potential issues and reporting back to management, which includes running regular reports.
The E-Rostering Team is responsible for the development and maintenance of the trust E-Rostering System. We have over 150 live rotas to manage, as well as ensuring that payroll is accurate and submitted every week and every month. The team is also responsible for training managers and staff on how to use the system effectively and efficiently and supporting these staff in resolving any errors that may have occurred.
Main Responsibilities
* Building clinical rotas ensuring that they are produced in a timely and efficient manner utilising substantive and temporary staffing.
* Maintaining, configuring, and continuing to develop the E-Rostering function across clinical and non-clinical services.
* Running reports from the E-Rostering system to enable management overview of the use of the system.
* Working closely with staff bank colleagues to ensure all shifts are filled appropriately, maximising staffing efficiencies and ensuring continuity of service provision.
The post holder will need to be able to work without supervision to achieve objectives, prioritise own workload, work under pressure, and meet tight deadlines. Excellent organisational and communication skills and the ability to communicate with colleagues at all levels are needed.
Training for Allocate will be provided as needed.
Applicants should have excellent IT skills, including the ability to collate and analyse complex information and produce concise reports and presentations for a wide variety of audiences. Ability to travel around the county is essential.
The post will be based at Invista/Edward Jenner Court. This post will be split with home working but will require travelling to sites and attending the main office as required.
Minimum Requirements
* Educated to Higher Diploma Level or equivalent work experience.
* Experience of working with rostering systems, preferably Health Roster (Allocate), including developing and maintaining rosters.
* Administration experience to include use of Microsoft Office applications i.e. Word, Excel, and Outlook.
* Knowledge of Information Governance and Data Protection.
* Excellent communication skills both oral and written.
Working for our organisation
We strive to support an organisational culture that is welcoming, builds and celebrates inclusivity and diversity, and provides a sense of belonging and trust.
Further details / informal visits contact
Name: Jessica Pates
Job title: E-Rostering Systems Lead
Email address: [email protected]
Telephone number: 07920823908
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