Grade AO
Band 3
Post Type: Permanent
Working Pattern: Full Time
Role Type: Administration / Corporate Support
Will the successful applicant have line manager responsibilities? No
Overview of the Job
This is an administrative job in an establishment.
Summary
The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing the local courts within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities, and Duties
The job holder will be required to carry out the following responsibilities, activities, and duties:
Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager:
* Bail applications
* Release on Temporary License (ROTL)
* Offender Assessment and Sentence Management (OaSys)
* Multi-Agency Public Protection Arrangements (MAPPA)
* Re-categorisation
* Sentence calculations, including conduct initial checks
* Appeals
* Violent Sex Offender Register (VISOR)
* Adjudications
* Parole applications
* Legal Correspondence
* License Applications
* Resettlement overnight Release
* Risk to Children/Safeguarding Children
* Harassment/Restraining Orders
* Category A administration
* Recall paperwork
* Public Protection
Undertake other administrative tasks including:
* Organise, produce, and maintain accurate records for the area of work
* Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in the establishment
* Complete monitoring returns for the area of work
* Input requisitions onto the finance database and process requisitions for defined area of work
* Co-ordinate any awareness sessions for the area of work
* Prepare paperwork for checking by Manager, conducting sentence calculations as required
* Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
* Maintain and check establishment databases, manual filing systems, and logs of information, responding within agreed timescales and producing reports as required
* Collate information relating to relevant Service Delivery Indicators (SDIs)
* Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
* Changing and Improving
* Communicating and Influencing
* Working Together
* Managing a Quality Service
* Delivering at Pace
Hours of Work
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites, and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances.
Standard full-time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible, and job-sharing working patterns, where they meet the demands of the role and business needs.
Eligibility
All candidates are subject to security and identity checks prior to taking up post. All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition.
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