Main area: Workforce Planning
Grade: NHS AfC: Band 8a
Contract: Permanent
Hours: Full time - 37.5 hours per week (Hybrid Working with at least 60% of time on site. See advert for more details.)
Job ref: 339-TJC5389
Employer: North Bristol NHS Trust
Employer type: NHS
Site: Southmead Hospital
Town: Bristol
Salary: £53,755 - £60,504 per annum, pro rata for part time roles
Salary period: Yearly
Closing: 19/01/2025 23:59
Head of Workforce Planning and Analytics (Band 8a)
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This role offers the flexibility of hybrid working, with a minimum of 60% on-site at our People Hub in Southmead Hospital. We are open to discussing individual circumstances that may require more tailored working arrangements.
Job Overview
Are you passionate about workforce planning and the power of data to drive meaningful change?
North Bristol NHS Trust is offering an opportunity to join our well-established team as Head of Workforce Planning and Analytics—a new role designed to enhance the way we plan and deliver our workforce needs.
As a vital part of the Workforce Planning, People Systems, and Data team, you'll support the Assistant Director in leading the team and shaping its strategic vision. You will play a key role in aligning data insights with workforce strategies at local, regional, and national levels, helping us identify opportunities for improvement—whether through automation or innovative processes.
Main Duties of the Job
You will lead and deliver complex technical work across workforce planning, business information (BI), and analytics, managing the relationship between these areas while driving workforce data literacy across the Trust and broader system.
By staying closely connected with a wide range of stakeholders and subject matter experts, you will ensure the team’s outputs meet evolving needs, offering stability and expert guidance. You will also have ownership of designing and implementing workforce planning and information policies, tools, and guidance, incorporating external best practices where relevant, and leading all related training and implementation efforts.
Additionally, you will oversee workforce planning and design modelling, from establishment reviews and annual operational planning to long-term strategic workforce planning. Collaborating with a wide range of clinical, operational, and corporate stakeholders across the Trust, system, and nationally, you will ensure these plans are comprehensive, aligned with best practices, and meet national requirements.
Detailed Job Description and Main Responsibilities
1. Leading the workforce planning and information team with responsibility for all aspects of the team’s output and for team and individual performance and development.
2. Responsible for pay and non-pay budgets associated with the workforce planning and information team.
3. Represent workforce planning and information on behalf of the Trust at system and NHS England networks and formal governance groups.
4. Operational owner of the Trust workforce planning policy (planning approach), ensuring it is widely understood and embedded in the organisation and that the document is adapted and refreshed as organisational need or national requirements change.
5. Ensuring best practice is reflected in the Trust workforce planning approach, using published literature, network participation and working collaboratively with system partners to do so.
6. Support the Assistant Director of Workforce Planning, People Systems and Data with subject matter expert for workforce planning modelling, forecasts and analysis and workforce planning approach, including responding to changing situations and requirements, designing modelling approaches from scratch or responding to partial guidance or information.
7. Engaging stakeholders to ensure the value of strategic workforce planning is understood in the organisation and that this is translated into engagement and action in the Trust.
8. Ownership of both the workforce demand and workforce supply side of planning, working with stakeholders from operational, clinical, and financial teams to ensure alignment on the development and use of long-term assumptions for planning.
9. Leading the use of the Trust Long-Term (Strategic) Workforce Planning tools, ensuring they are widely understood and embedded in divisional and professional planning activity.
10. Ensuring the Trust’s tools can incorporate data from multiple systems and stakeholder feedback to produce outputs that allow different scenarios to be presented.
11. Translating modelling outputs and stakeholder analysis and feedback into cohesive narrative to be used internally up to Trust Board level and externally with system and NHS England stakeholders.
12. Working with system partners to ensure alignment of planning tools, approach, and assumptions.
13. Support the Assistant Director of Workforce Planning, People Systems and Data in leading the operational workforce planning process in the Trust.
14. Receive and translate NHS England and system planning guidance into operational plans.
15. Design, build and develop the operational planning model for workforce building in all required assumptions.
16. Lead the Trust workforce information team ensuring all statutory and mandatory workforce reporting is delivered.
17. Lead the workforce information team to ensure that the needs of the Trust are met across all regular workforce performance reports to ad-hoc reporting and analysis.
18. Lead the data element of regular safer staffing reviews and ensure models remain fit for purpose.
19. Lead the production and use of workforce benchmarking information.
Person Specification
Education/Training/Qualifications
* Educated to Masters Level in a relevant subject area, e.g., workforce planning, CIPD or business information.
* Evidence of relevant specialist training in workforce planning, workforce information and workforce systems.
* Evidence of project and/or programme management training or equivalent work based experience.
Work Experience
* Experience of leading operational and strategic workforce planning in a large complex organisation.
* Experience of short- and long-term scenario planning.
* Experience of workforce planning in the NHS.
* Experience of delivering workforce planning models, forecasts and analysis.
* Experience of presenting planning models, forecasts, and analysis to large groups of stakeholders.
* Experience of leading a team to deliver complex analytic models/statistical analysis and workforce information.
* Experience of designing, adapting, and enhancing using BI tools to present workforce information.
* Experience of designing and leading training delivering for workforce information and workforce planning tools.
* Experience of translating national, regional and local policy and procedural information into workforce models, forecasts and analysis.
* Experience of delivering work using project or programme management skills and tools.
Personal Qualities/Special Circumstances
* Able to manage stressful situations on various issues.
* Able to work with a varied and unpredictable workload.
If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.
Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.
The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
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