Overview
The role is responsible for driving improvements in functional performance through the optimisation and automation of procurement processes and the management of functional systems. With a focus on simplification, standardisation and automation, the role delivers impactful changes through improvements in processes and technology. The role will collaborate closely with cross-functional teams to drive adoption and embed use of the processes and systems across the procurement function, thus unlocking Buyers’ value.
Responsibilities
DRIVES EFFICIENCY THROUGH PROCESS OPTIMISATION
1. Analyses existing procurement processes to identify inefficiencies, bottlenecks, and improvement opportunities.
2. Designs and implements simplified, standardised, and streamlined processes to enhance operational efficiency and effectiveness.
3. Leverages technology and automation tools to reduce manual effort, improve accuracy, and enhance compliance.
4. Collaborates with cross-functional teams to align procurement processes with broader business processes.
5. Develops key process performance metrics (KPIs) to ensure continuous improvement and sustainability of optimised processes and workflows.
DRIVES EFFICIENCY THROUGH FNCTIONAL SYSTEM MANAGEMENT
6. Identifies procurement system requirements by engaging with stakeholders to understand functional needs and gaps.
7. Defines and configures system functionalities to align with procurement processes and business goals, ensuring all compliance needs are met.
8. Maintains and oversees the functional procurement systems, ensuring data integrity, security, and optimal performance.
9. Develops comprehensive training materials for end-users, including manuals, videos, and guides, tailored to various skill levels.
10. Develops programmes to train and drive the adoption of procurement systems amongst end users.
11. Lead system upgrades, testing, and deployments to ensure minimal disruption and seamless integration with business operations.
12. Acts as the primary escalation point of contact for functional system-related queries from the IT function, helping troubleshooting issues, and coordinating with external vendors for resolution.
RISK MANAGEMENT AND COMPLIANCE
13. Ensures that procurement systems and processes meet all compliance standards and mitigates risks associated with data integrity, security, and supplier management.
14. Develops and implements audit and control mechanisms within systems and processes to prevent fraud, manage supplier risks, and ensure regulatory compliance.
15. Regularly reviews and updates processes to align with changes in industry regulations, standards, and internal policies.
Qualifications
16. Bachelor’s degree in business administration, Supply Chain Management, Information System, or related field.
17. Professional certifications (., Lean Six Sigma, APICS, CIPS).
18. Proven experience of developing best practice and ways of working
19. Excellent Functional knowledge in leading Procurement roles
20. Proven track record of optimising processes and implementing technology-driven solutions.
21. Experience with procurement systems (., SAP Ariba) and related tools.
22. Strong knowledge of procurement processes and best practices.
23. Expertise in process improvement methodologies (., Lean, Six Sigma).
24. Proficiency in system configuration, maintenance, and user support.
25. Excellent analytical and problem-solving skills with a focus on process automation.
26. Strong project management skills with the ability to manage multiple initiatives simultaneously.
27. Exceptional communication and stakeholder engagement skills.
28. A passion for driving user adoption and delivering impactful training programmes