Deal with incoming mail and relevant correspondence, including generating own correspondence as agreed with the Nursing team. Timely management of specialist service mailboxes, including Endometriosis and Fertility Input information onto computers for clinical audit, managing spreadsheets as required Create and update BSGE databases for postnatal and pelvic pain patients, auditing and recording returned questionnaires, ensuring responses are collated efficiently Accurately record and process surgical data sheets and appropriate histology results Coordinate nursing support groups for specific cohorts of patients, as directed by the Specialist Nurses Book patients into Specialist Nursing clinics and ensure patients are notified in line with the Trust Access Policy Support MDT meetings, recording actions as required Record clinic outcomes and book follow up appointments, as required Type discharge summaries, clinic letters and any other official correspondence including medical reports and complaint responses from audiotapes. To undertake copy typing as required. Arrange meetings and maintain diaries, as appropriate, ensuring scheduled clinics run efficiently Prepare material for meetings and training sessions as requested Attend meetings and take the minutes. Handle enquiries from patients, relatives, GPs, other hospitals, and Consultants, initiating appropriate responses Process GP referral letters and arrange outpatient appointments and domiciliary visits. Support and review the Patient Target List with Consultant and Band 4 to ensure that patients are seen within the current National timescales and take responsibility for initiating extra operating lists, seeking authorisation from the Directorate Management team when necessary. Arrange for patients by supporting the Band 4 to put on the waiting lists and make minor changes to the waiting list for subsequent approval by the Consultant. Provide training and supervision for any apprentices, or temporary secretaries allocated to the speciality. Maintain patients records in a manner acceptable to the Trust. Liaise with Health Records, Outpatients, Radiology, and other relevant internal and external departments regarding patient care Ensure that Consultants absence is promptly communicated to all relevant people and departments Ensure that cover is provided for other secretaries during periods of absence through holiday or sickness. Outpatient appointments and waiting lists are computerised. The post holder will need to liaise with the appropriate manager of the systems and comply will Trust policies.