Job summary The post holder is the PA to the Senior Operational Estates Managers on bank, which provides comprehensive and confidential administrative and secretarial services to enable them to carry out their role effectively. The post holder will undertake the co-ordination and control of common support processes/systems including departmental procedures, training and health & safety and will be required to communicate effectively with other departments and external agencies. This role requires a high level of discretion and the ability to work unsupervised and to exercise initiative, a sense of accountability accompanied by an ability to work under pressure and prioritising tasks effectively whilst working to deadlines. Main duties of the job The Estates administrative team provides secretarial services directly for various Managers and Supervisors, administration services for the Estates teams as required. Full details can be found in the attached job description. About us Our values define who we are as TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues. Date posted 29 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Bank Working pattern Part-time, Flexible working Reference number 153-TBS00083 Job locations University Hospitals Dorset (all sites) Bournemouth BH7 7DW Job description Job responsibilities Please see attached job description and person specification for full details of the requirments of this role. Job description Job responsibilities Please see attached job description and person specification for full details of the requirments of this role. Person Specification Qualifications Essential oRelevant vocational level 3 qualification or equivalent demonstrable experience oGCSE or equivalent in English and Mathematics Experience Essential oPrevious experience as a PA to a Director or Senior Manager oExperience of managing diaries oAbility to work within tight deadlines and proven skills in personal time management Desirable oExperience of minuting meetings, face to face and virtually oExperience of organising events Technical Skills Competencies Essential oAdvanced IT skills including Microsoft Office applications Desirable oExperience using ESR, e-Proc and other Trust/NHS systems Personal Essential oCommitment to providing a high standard of efficient office practice ensuring a quality service is provided at all times oStrong attention to detail oConfident - able to deal with individuals in senior roles and in difficult situations Person Specification Qualifications Essential oRelevant vocational level 3 qualification or equivalent demonstrable experience oGCSE or equivalent in English and Mathematics Experience Essential oPrevious experience as a PA to a Director or Senior Manager oExperience of managing diaries oAbility to work within tight deadlines and proven skills in personal time management Desirable oExperience of minuting meetings, face to face and virtually oExperience of organising events Technical Skills Competencies Essential oAdvanced IT skills including Microsoft Office applications Desirable oExperience using ESR, e-Proc and other Trust/NHS systems Personal Essential oCommitment to providing a high standard of efficient office practice ensuring a quality service is provided at all times oStrong attention to detail oConfident - able to deal with individuals in senior roles and in difficult situations Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name University Hospitals Dorset NHS Foundation Trust Address University Hospitals Dorset (all sites) Bournemouth BH7 7DW Employer's website https://www.uhd.nhs.uk/careers (Opens in a new tab)