Join to apply for the Facilities Coordinator role at NEW MEDIA CONCEPT SP. z o.o.
£35000-39000 + excellent benefits and bonus
City based
Our client is a global consultancy firm with state of the art offices in the City. Due to expansion, they are recruiting for a facilities coordinator with staff management experience to lead a small team of two others in ensuring that the facilities team runs smoothly whilst acting as a key liaison across the business for all things office related.
Duties Will Include
* Acting as the Key holder with responsibilities for accessing the offices in an emergency out of hours and following the Business Continuity processes.
* Forming a Member of the Office Incident Response Team.
* Managing 'Facilities Helpdesk' mailbox; ensuring all emails are acknowledged and queries resolved.
* Assisting with office moves and set ups when required.
* Managing the Facilities documents and filing system.
* Working with the UK Facilities Team to complete duties and projects as required, particularly during holidays/sickness.
* Software champion for office workplace systems.
* Liaising with the IT Team on tasks and projects.
The Facilities Coordinator Will Build Strong Relationships With Suppliers
* Contractor inductions, Managing the work schedules for contractors including PPM's and ensuring jobs are booked. Keeping a track on their status, highlighting any issues and close out.
* Logging reactive calls with suppliers as required, including lifts, fire panels, intruder alarms, access systems. Following up calls to ensure they are closed out and actions resolve.
* Complete site inductions, review of RAMS and issuing of work permits.
* Occasional working outside of standard hours to oversee contractors on site.
The Ideal Facilities Coordinator Will Have
* Experience in health & safety compliance (e.g. office meter readings, energy usage, etc.).
* Some experience in budgeting (invoicing, POs, etc.)
* Excellent supervisory and line management experience. (essential)
* Advanced to Intermediate IT skills, especially in the use of Microsoft Office products.
My client will also prefer candidates with one of the following qualifications:
* COSHH Management.
* IOSH or NEBOSH H&S Qualification.
* Knowledge of ISO's 14001 and 45001.
Salary is dependent on experience.
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