Role Definition
PA support for the Head of Bids & Tendering and the Bids & Tendering leadership team as required.
Specific Skills/Tasks
1. Proactive diary management, setting up meetings and visits (collaborating closely with key PAs in other departments as required), pre-empting and resolving issues independently to ensure a smooth day-to-day for the Head of Bids & Tendering
2. Organise bid meetings, collaborating closely with Exec / SMO PAs to ensure necessary attendance
3. Schedule Bid approval meetings and coordinate preparation of required documentation, ensuring necessary quality achieved every time
4. Take meeting minutes and actions as required
5. Review incoming emails, prioritise and highlight to Head of Bids & Tendering, or action independently where appropriate
6. Manage expenses and other approvals as delegated by the Head of Bids & Tendering
7. Professionally expedite delegated actions from Head of Bids & Tendering
8. Support Bids & Tendering leadership team as required
9. Manage new starter and induction process on behalf of Head of Bids & Tendering and their leadership team, incl. liaising with Resourcing, HR and IT
10. Update department org charts as required
11. Raise purchase orders for department cost centre
12. Manage monthly Team Brief and Bid Team Update process, incl. organisation of guest speakers
13. Facilities management for the Chippenham ST&BD team and wider B...