Frogheath Landscapes is looking for a Office/Admin Assistant to join the office team at their small, friendly garden landscaping company based in rural Sussex.
The purpose of the role is to work alongside the existing team to provide an efficient administrative service in this busy office, ensuring a high quality service to customers and staff to enable the smooth workflow of the business.
Responsibilities
* Answering phone calls, message taking and responding to emails from clients, suppliers and staff.
* Arranging site visits for staff and diary management.
* Carrying out the purchasing and monitoring of goods and services for any of our projects, including bulk purchase of yard materials, office and first aid supplies.
* Assisting Project Coordinator with communicating with site staff and answering any queries
* Liaison between ourselves and suppliers, costing purchases, maintaining inventories and monitoring price changes.
* Maintaining customer files and checking staff timesheets.
* Diary management for the Managing Director.
* Purchasing and monitoring of PPE, staff uniform and tools
* Machinery - organise and oversee maintenance schedules
* Regular updating and use of computerised systems, including update databases to ensure extraction of accurate reports.
* Regular office administrative duties including filing, archiving and photocopying
* Holiday/absence cover for other office based staff including the Tracking Coordinator
* Other administrative duties as required
* Ensuring equality of opportunity and awareness of diversity in the workplace.
Qualifications
* Honest, reliable and a good time-keeper.
* Academically competent in English & Maths
* Strong, clear communication skills, both written and verbal.
* Good organisational abilities
* Good Customer Service skills
* Good IT skills.
* Full driving license and own transport or live within commutable distance from Burwash Weald.
Full on the job training will be provided.
Note: This is a junior office position.
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