Job Description
Title: Administrative Assistant
Department: Operations
Location: Folkstone, U.K. Office
Type: Full-Time (On-Site)
Position Overview
Reporting to the Associate Director, the Administrative Assistant provides general administrative to the U.K. employees and operations support in the Folkstone office. The Admin Assistant helps the Associate Director improve COS’ operations and develops new processes to enhance productivity and efficiency.
Responsibilities:
1. Manage day-to-day office Operations in the UK
2. Schedule key meetings and manages conference room reservations
3. Liaison between building and facility management and the office
4. Manage replenishment of office supplies and maintain office appearance
5. Ensure equipment operation by completing preventative maintenance, calling for repairs and maintaining equipment inventory.
6. Replenish office supplies, perform inventory management (office and kitchen supplies), handle outgoing mail (regular, overnight/messenger requests/UPS, FedEx, etc.), coordinate vendors/deliveries
7. Manage incoming and outgoing post
8. Maintains U.K. inventory and software user list and provides updated information to I.T. Director
9. Maintai...