M&E Project Administrator
Contract/Permanent
Location: Cambridge (Luton from March 2025)
Start Date: ASAP
Work Schedule: Full-Time, 5 days on site, no Hybrid working
1st Step Solutions is working on behalf of a Tier 1 M&E Contractor in London who has an opportunity for an experienced M&E Project Administrator to join their team in Cambridge, transitioning to the Luton project in March 2025.
Responsibilities:
1. Distributing and managing incoming information from EDMS to the project site team and saving it to the project server.
2. Maintaining, monitoring, and controlling company and project records using a filing system.
3. Managing drawing control, the drawings register, and liaising with outsourced CAD & BIM services team. Ensuring drawing number protocols are correct and performing QA checks of drawings. Distributing drawings to the site team and supply chain.
4. Uploading all site documentation and updating registers and site files.
5. Compiling H&S files while ensuring compliance with HSE legislation.
6. Creating an office hard copy file structure for all site inductions. Maintaining an induction register, updating daily, and weekly monitoring for expired H&S card accreditations. Liaising with supply chain supervisors for necessary information.
7. Populating site team and supply chain meeting minutes as required.
8. Performing general administrative duties.
9. Preparing monthly progress and weekly company labour returns for contract/project managers.
10. Preparing weekly sub-contractor meeting schedules for the project team.
11. Issuing weekly company schedules to clients and the supply chain.
12. Booking meeting rooms for the team and sub-contractors.
13. Managing site office and facilities, archiving completed projects, and purchasing stationery.
14. Processing site team expense claims and travel bookings as required.
15. Organising and addressing all IT issues for the project and site team office teams.
16. Creating and regularly updating the site directory and populating the site team holiday planner.
17. Liaising with an outsourced printing company for drawing and contract printing requests.
18. Organising courier requests.
19. Collating and inputting site monthly hours for the site team and supply chain.
20. Ordering H&S and bespoke company signs from an outsourced sign printing company.
21. Ordering company permits and other bespoke books.
Due to the number of applications we receive, only successful candidates will be contacted.
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