At AQA, we’re committed to advancing education and we’re committed to our people. As the largest provider of academic qualifications in the UK, we mark over 10 million exam papers each year and it’s our people who make this happen.
Recruitment Administrator
Permanent
Guildford: £25,250 - £26,725
Hybrid Working
Looking to develop your career in recruitment and HR?
Are you highly organised with a keen eye for detail?
Do you enjoy coordinating tasks and ensuring processes run smoothly?
In this fast-paced role, the Recruitment Administrator provides clerical and administrative support across all recruitment activity at AQA. Focused on delivering a best-in-class candidate experience every time, the Recruitment Administrator collaborates with Recruiters, Hiring Managers, Candidates, Suppliers, and internal departments to ensure recruitment processes are effective, efficient, and well-communicated.
The team operates in a hybrid working environment, leveraging Workday as their Application Tracking System, Outlook for scheduling interviews, and Teams for effective collaboration and communication. These tools ensure recruitment processes are seamless and well-structured.
As a member of the Core Recruitment Team, you will support the team in identifying, attracting, and selecting candidates for permanent, fixed-term contract (FTC), and contractor roles—including positions up to the Executive Board and the Board of Trustees. Strong attention to detail is essential, along with the ability to recognize patterns and trends in recruitment data.
What’s in it for me?
At AQA we recognise our employees' contribution and in return we are proud to offer an extensive reward and benefit package. This includes:
* Access from day one to an incredible pension scheme with employee and employer contributions jointly totalling up to 18.5%
* 25 days annual leave, rising a day per year for your first five years with Bank Holidays and additional closure days at Christmas.
* AQA work in a smart hybrid way. This team are in the office for a minimum of two days per week or as business dictates, so you will need to live within a commutable distance of the Guildford office.
* You will also benefit from Private Medical Insurance and a Health Care Cash Reward Plan as well as paid volunteering days and newly refurbished office spaces with discounted eateries on the University Campus.
What will I be doing?
* Managing the central recruitment inbox and responding to queries promptly.
* Coordinating interviews and selection events, including booking rooms and scheduling meetings.
* Maintaining recruitment trackers and producing management reports.
* Supporting the recruitment team during peak periods, which may include assisting with CV sourcing from databases, telephone screenings, and supporting with internal-only recruitment processes.
* Handling administrative tasks such as processing purchase orders, liaising with suppliers, and supporting system improvements.
What do I need to be successful?
Whilst prior recruitment experience is not required, you will need:
* Experience in a customer-facing or administrative role.
* Strong communication skills, both written and verbal.
* Excellent attention to detail and ability to follow processes accurately.
* A proactive approach with a willingness to improve existing processes.
* Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
* Experience with databases or application tracking systems is beneficial but not necessary.
* An interest in HR or recruitment with a desire to develop in this field.
What do I do next?
Read the full job description, then upload your most recent CV along with a cover letter explaining why your skills and experience make you the perfect fit for this role.
You could wait until applications close at 23:59 on Wednesday 26th March to apply, but we will be interviewing as applications come in and reserve the right to close the advert early should we find the right person, so apply today.
Interviews will be held in our Guildford office week beginning 31st March and 7th April.
All applications will receive a written response.
AQA is an equal opportunity employer committed to fostering an inclusive and diverse workplace where everyone—regardless of religion, ethnicity, gender identity or expression, age, disability, sexual orientation, or background—is valued, respected, and supported to thrive.
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