Job Purpose:
To provide the Chief Operating Officer of The Skinners’ Kent Academy, Skinners Kent Primary School and Temple Grove Academy with day-to-day finance, business and operational administrative support ensuring effective and efficient management of school-level financial & operational processes and procedures.
Key Responsibilities
Finance Administration
•Raise Purchase Requisitions/Create Orders from/for budget holders ensuring items fall within budget, represent value for money and are properly coded and authorised and goods receive where necessary.
•Support budget holders in the use of Access, making line managers aware of potential overspending.
•Process orders ensuring that transactions comply with the authorisation levels as prescribed within the Trust Financial Procedures Manual & Scheme of Delegation.
•Monitor supplier delivery of goods, products and services, deal with queries relating to orders and deliveries and report inconsistency with specification, costs or timescales to the Trust central finance team.
•Sort the incoming post and monitor email inboxes.
•To be responsible for the management of the student device scheme - set-up of direct debits, monitor and analyse parental donations, be the lead contact for any parental enquiries. Provide Gift Aid template to central finance team for reclaim.
•Collate non-cloud data forms to capture monthly lunch-duties, overtime and other timesheets for input and upload to HR Teams folder.
Cash Management and Banking
•To process all petty cash requests and input transactions onto Access.
•Bank cash takings at least monthly and record them in Access;
Trips Administration
•To input offers and maintain cashless online payment systems.
•Responsibility for the administration of Trips, ensuring documentation is complete and all trip income and expenditure is properly recorded;
•Liaise with the trip organiser, to ensure all monies due are received and banked promptly and alert the Trust Finance Manager when trips are complete.
Catering Administration
•On behalf of the external catering company undertake debtor chasing and agree payment plans with parents/carers as appropriate.
•Deal with all ParentPay & Arbor, catering related queries and advise parents/carers how to contact ParentPay/Arbor customer services and or point them in the direction of websites;
•Manage and distribute FSM vouchers as directed by Government for periods of school closure/holidays and record and manage all Free School Meal (FSM) data in Bromcom, ensuring accurate and timely recording. Liaise with the LA on FSM matters;
Bursary Administration
•To process bursary applications and payments for students, assess applications for conformity with eligibility and residence criteria, contractual arrangements and entitlement to education and maintain bursary data that meets audit requirements.
ADDITIONAL RESPONSIBILITIES:
•Attend team meetings and staff meetings as required.
•To engage in professional growth and development opportunities in order to keep abreast of current and emerging technologies.
•Maintain confidentiality inside and outside the workplace.
•Understand and apply all Trust policies;
•Promote and safeguard the welfare of children, young and vulnerable people that you are responsible for or come into contact with;
•To comply with individual responsibilities, in accordance with the role, for health and safety in the workplace;
•To ensure compliance of Data Protection and GDPR at all times;
•Undertake any reasonable additional responsibilities requested at any time by the COO/Principal/Headteacher;
•The duties above are neither exclusive nor exhaustive and the post holder may be required by the Trust to carry out appropriate duties within the context of the job, skills and grade.