Contents Location About the job Benefits Things you need to know Apply and further information Location RAF Wyton About the job Job summary The DIO Finance Accommodation team are responsible for financial management of all areas of the retained DIO Accommodation delivery area budget of c£1.1Bn (RDEL and CDEL) covering Service Family Accommodation within the UK and the European Support Group. Management of key finance processes, including In-Year Management, the Annual Budgeting Cycle, assurance, and approval of new commitments, ARAc returns and Audit queries. Management of IFRS16 for the Anningtons Lease and Bulk Lease Hires. The team are also responsible for managing Contributions In Lieu of Council Tax, SFA/SLA and sub-let income, Defence Accommodation Stores, Housing PFIs, the Afghan Relocations and Assistance Policy and the Modernised Accommodation Offer. DIO Finance operates a flexible working model whereby individuals may be required to transfer to another role. This may be in response to critical vacancies or for the individuals personal development. These moves will not require a change to an individuals duty station. This position is advertised at 37 hours per week. Job description Providing insight to the Business, Finance Leadership Team, and wider Finance teams Inputting into standardised reports /dashboards for monthly financial reviews and Annual Budget Cycle (ABC) screenings along with supplementary information to the Finance Business Partner (FBP) as appropriate. Although team members may support specific Business area(s), all team members will be expected to be flexible and cover Business areas as required. Routine requirements Ensuring all required information is provided, outputs are accurate, timely and meet the expected standards for: Liaising with budget managers monthly to analyse, scrutinise and submit a robust forecast in line with departmental policy and submission timeframes. (Electronic Procurement Card) ePC Manager check and process valid requests for changes in functional delegation, increases in single transaction limits, and monthly credit limits Month end activities, ensuring its complete utilising the correct accounting entries and completed in compliance with relevant internal and wider government policy and a robust audit trail maintained. Monitoring, and where appropriate approving invoices, engaging with commercial and suppliers when required to resolve issues. Undertaking the input of budget profiles into corporate reporting systems, forming the baseline for future progress measurement. Undertake critical analysis of financial systems to ensure the data is accurate and up to date to facilitate input being consistently achieved for your business area(s) for all aspects of ABC and IYM. Utilising standardised templates / forms for recurring requests, advising what information is required and ensuring this aligns to the required policy where applicable. Ensuring compliance with the relevant processes and policies and that an appropriate procurement route is utilised. Engaging with the Business where evidence for manual accruals is insufficient and flagging issues, by exception, to the appropriate Finance Business Partner. All misbookings are to be corrected at source, removing any need for future manual intervention. Engaging with Project and Commercial staff to resolve any issues and work towards a right first-time input. Reviewing the Chart of Accounts, ensuring the structure remains current and consistent. Ensure you and your staff undertake the maintenance of corporate systems access for all Finance Staff. Continuous improvement Dedicating time to sharing best practice and ideas for refining standardised processes and procedures. Acting upon feedback on the services provided, and continuously strive to improve the service provision. Supporting addressing issues highlighted during internal or external audit, engaging relevant stakeholders to enable corrective action. Sharing the correct guidance with team members to promote embedding the lesson(s) learnt. Fulfilling your area of responsibility Management of team members, motivating and coaching to enable effective delivery. Supporting individuals personal development and careers, ensuring you and the team make time to develop themselves and their peers. Encourage being open to challenge and new ideas, sharing of knowledge and experience, encouraging others through building a supportive team environment Striving for you and the team to get the basics right at the first attempt. Embedding the use of standardised processes to deliver a consistent output to customers. Take decisions on day-to-day operation of your area(s) of responsibility, including allocation of work and methods used Person specification Highly numerate with a record of success in a financial management role with excellent attention to detail and accuracy Good communicator, able to communicate at all levels Ability to work flexible and adapt to changing priorities Ability to develop collaborative relationships with a range of stakeholders and teams Good organisational skills in a financial environment and experience of delivery and meeting tight deadlines. Behaviours We'll assess you against these behaviours during the selection process: Working Together Leadership Communicating and Influencing Delivering at Pace We only ask for evidence of these behaviours on your application form: Working Together Leadership Technical skills We'll assess you against these technical skills during the selection process: Finance Competence Framework: In Year Financial Management Finance Competence Framework: Financial Planning We only ask for evidence of these technical skills on your application form: Finance Competence Framework: In Year Financial Management Benefits Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills. Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit. Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on the lead Behaviour: Working Together. In this instance the remaining elements will be tested at interview At application you will be assessed against the following Behaviours: Working Together Leadership. Technical: Finance Functional Framework: In Year Financial Management (Awareness level) At interview you will be assessed against the following: Behaviours: Working Together Leadership Communicating and Influencing Delivering at Pace Technical: Finance Functional Framework: In Year Financial Management (Awareness level) Finance Functional Framework: Financial Planning (Awareness level) When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Vicki Cousins Email : victoria.cousins280mod.gov.uk Recruitment team Email : DBSCivPers-Resourcingteam3mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: infocsc.gov.uk. Attachments DIO Candidate Information Guide Opens in new window (pdf, 1963kB) MOD Candidate Pack 2024 Opens in new window (pdf, 1562kB) Candidate Information Pack Opens in new window (docx, 31kB) Share this page Print Email Facebook Twitter LinkedIn GMail