Job Details
To administer the licensing responsibilities assigned to the Licensing Section of the Shared Regulatory Services. Start date ASAP.
Temp. Ongoing contract for 1 year.
Office Based.
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MAIN DUTIES AND RESPONSIBILITIES
The Shared Regulatory Service operates across the three partner Councils, Bridgend, Cardiff and the Vale of Glamorgan under a single management structure. The Service is normally accountable to a Joint Committee of Elected Members; however, this role will primarily require the post holder to serve the Licensing and Public Protection Committees of each partner council and in some instances each cabinet or scrutiny committee on corporate matters.
The job description refers to the principal duties and responsibilities of the Post. It does not necessarily list in detail all the tasks required to carry out these duties and responsibilities.
1. To process and determine licence/permit/registration applications dealt with by the Licensing Section of the Shared Regulatory Services and carry out any other relevant administrative and clerical functions.
2. To determine the suitability of applicants in respect of their appropriateness to hold a licence in order to ensure public protection.
3. Respond to a range of routine written, telephone and 'face to face' requests for specialist advice and guidance including responsibility for more complex cases as required by the Senior Licensing Officer.
4. To receive and be responsible for processing payments in respect of applications, issuing receipts, and recording transactions in accordance with financial rules and procedures.
5. To manage and oversee the inputting of computer-based and paper information systems utilizing specialist or general software systems as appropriate within the Licensing Section.
6. To provide guidance and familiarisation training of staff as may be required.
7. To keep accustomed with all relevant licensing legislation, guidance, processes and procedures and to amend general licensing procedures documents and databases as required.
8. To collate and present statistical information in connection with the performance of the Licensing function and to assist with the continuous improvement of the service.
9. Deal with incoming and outgoing post for the section and ensure it is allocated correctly.
10. To coordinate activities in relation to the Council's 'Knowledge Tests' in respect of prospective Hackney Carriage/Private Hire Vehicle Drivers, act as invigilator and mark completed scripts.
11. To maintain personal and professional development to meet the changing demands of the job and participate in appropriate training activities.
12. To participate in the Service's out of hours response arrangements (including emergency response arrangements) as and when directed.
General Duties
1. Ensure compliance with the Council's Financial Regulations, Standing Orders, Policies and Procedures.
2. To implement the principles of the Council's Equal Opportunity Policy whilst carrying out the above duties.
3. To adhere to Health and Safety legislation / relevant Council policies and procedures and to take reasonable care for the health and safety of yourself and other persons who may be adversely affected by your acts / omissions.
4. To report without delay any safeguarding concerns to the appropriate safeguarding officer.
5. To implement the principles of the Council's Environment Policy while carrying out the above duties.
6. Such other duties and responsibilities commensurate with the grade and in accordance with the general character of the job as may reasonably be required by the Head of Service from time to time.
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