Providing day-to-day support across the business on various legal, insurance, procurement and administrative matters.
Person Specification
Technical Skills
* Previous experience in a similar position and proven track record of ability to manage own workload is desirable but not essential.
* Personable and confident, able to build relationships with directors/key stakeholders.
* Resilient and calm under pressure.
* Adaptable and flexible approach.
* Pro-active and takes initiative.
* Excellent organisational skills and ability to prioritise work to deadlines.
* Excellent attention to detail.
* Effective oral and written communication.
* Good IT skills: thorough working knowledge of Microsoft Word, Excel and Microsoft Teams.
* Experience of the infrastructure sector is advantageous.
* Previous experience of insurance and/or procurement is advantageous.
Qualifications
* Law Degree / LPC / CiLEX or similar.
* Legal Secretaries may be considered depending on experience.
Key Responsibilities
* Address the legal needs of the business across a spectrum of legal areas including corporate, commercial, procurement, insurance, construction and compliance.
* Assisting with negotiating terms and conditions with suppliers and drafting amendments.
* Carrying out administrative tasks related to insurance activities including collating information from various divisions relating to insurance claims.
* Approving invoices.
* Arranging for signature of contracts.
* Taking minutes of meetings.
* Managing and administering the HQ supplier onboarding process.
* Carrying out compliance searches and collating information and documentation for various compliance activities.
* Maintaining an up-to-date filing system for various documentation including contracts, supplier information, insurance claims correspondence, insurance certificates, policies and procedures, compliance documentation, board minutes, board approval documents, company registers.
* Assisting with auditing requirements including gathering information to answer audit queries.
* Assisting with company secretarial matters.
* Proofreading and updating documents and using initiative to flag queries.
* Photocopying and scanning.
* Preparation of legal documents as required.
* Assisting with drafting of letters and other basic documentation.
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