Job overview
Following a successful business case, we are able to advertise two posts for the right candidate to join the Women & Children's Medical Secretarial team.
This is an exciting time to join us as we are looking at new ways of working within the Team.
We are looking to recruit self-motivated, well-organised Medical Secretaries who enjoy working in a busy but friendly environment.
This role would ideally be suited to someone with secretarial experience; while an NHS background is not essential, it would be advantageous.
The successful applicants will have excellent communication skills, good interpersonal skills, effective time management, and strong IT skills, including audio typing. The use of Office and Outlook is essential, and previous experience with CareFlow would be beneficial.
Main duties of the job
* Manage multiple tasks ensuring that deadlines are met.
* Prioritise and organise own workload; making decisions and initiating action where necessary to ensure the smooth running of the office.
* Ensure that the results of tests and investigations for patients are received, shown to medical staff, and that all relevant ongoing arrangements/investigations are carried out.
* Using own initiative, ensure that results requiring immediate action are presented to the Multi-Disciplinary Team in a timely manner and clinical responses are completed.
* Arrange and service meetings, lectures, and conferences as requested; taking and transcribing minutes and any follow-up actions as requested.
* Using the in-house patient data tracking system, locate, retrieve, and deliver medical records, x-rays, and investigation results.
* Ensure that all patient case notes passing through the office are booked in and out appropriately.
* Ensure malignancies are notified to the relevant Cancer Registry following clinical approval.
Working for our organisation
The successful applicant will be working alongside a team of Obstetric, Gynaecology, Colposcopy, and Paediatric Medical Secretaries within the Women and Children’s Centre. You will be supporting a number of Consultants and Nurse Specialists in various specialties, providing a variety of interesting work.
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