Mission of the organization: The William Way LGBT Community Center seeks to engage and support the diverse LGBTQIA+ communities in the greater Philadelphia area through arts & culture, empowerment, and community connections. We want all LGBTQIA+ people to feel safe, connected, and empowered. We strive to be a community center whose staff, management, and board reflect the vibrant and richly diverse communities we serve.
Under the direction of the Chief Operating Officer, the Director of Finance provides strategic forward-thinking insight and leadership in the area of finance. The Director of Finance reports directly to the Chief Operating Officer. They will direct annual priorities within the finance office. The Director of Finance will have the opportunity to evaluate current strategies, consolidate strengths, and develop a finance and operations plan for the present and the future. The desired individual will have advanced experience with QuickBooks working in the nonprofit setting, a friendly personality, demonstrated professionalism and tact in communications with a diversity of individuals, strong organizational and time management skills, acute attention to detail, and ability to work well with the rest of the WWCC team.
Key Responsibilities:
1. Work closely with the Executive Director and Chief Operating Officer to assist WWCC in fulfilling its mission and vision.
2. Attend and actively participate in Board of Directors meetings as well as any appropriate ad hoc and subcommittees of the Board of Directors.
3. Manage all financial, project/program, donation, and grants accounting and coordinate routine reconciliation with the development team.
4. Provide oversight and control of the system of internal control and other accounting procedures.
5. Lead annual budgeting and planning process in conjunction with the Executive Director, Chief Operating Officer, Finance Committee and Subcommittee, the Board and Board leadership team.
6. Administer and review all financial plans and budgets; monitor progress and changes and keep the Board and senior leadership team abreast of the organization’s financial status.
7. Ensure the delivery of timely and accurate monthly, quarterly, and year-end financial reports for the Board, Executive Management, and other organizational stakeholders.
8. Ensure WWCC is prepared for all audits and regulatory reviews and that all filing requirements (e.g., taxes) are met in all operational states or at the federal level ahead of deadlines. Oversee completion of timely annual audited financial statements.
9. Responsible for supervision of Bookkeeper.
10. Develop and maintain billing policies and procedures to ensure compliance with regulations.
11. Create and implement policies and procedures to strategically manage assets and resources of WWCC, including the use of outside consultants or outsourced operations as needed.
12. Coordinate the preparation of financial statements, financial reports, special analyses, and information reports.
13. Continually improve the timeliness and accuracy of the organization’s cash flow and management of the billing and collections process and month, quarterly, and year-end closings.
14. Ensure compliance with all tax reporting requirements including income tax, and employment taxes.
15. Provide timely, accurate analysis of budgets and financial reports to assist the Executive Director.
16. Evaluate and advise on the financial impact of long-range planning, introduction of new programs/strategies and regulatory action.
17. Develop a reliable cash flow projection process and reporting mechanism that includes a minimum cash threshold to meet operating needs.
18. Be an advisor, from a financial perspective, on any contracts the organization may enter.
19. Manage, oversee, process (as appropriate), and act as back-up for processing all of the following transactions: accounts payable, accounts receivable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.
20. Oversee and lead month-end closing procedures, including overhead allocations, account reconciliations and updating schedules.
21. Perform other financial-related duties as required.
Required qualifications:
1. A minimum of three years nonprofit accounting experience.
2. Bachelor’s degree or equivalent with 3-5 years related experience, or combination of education and experience.
3. Excellent verbal and written communication skills.
4. Strong organizational, problem-solving, and analytical skills: ability to manage priorities and workflow.
5. Must be able to keep fiscal matters strictly confidential and exercise discretion and mature judgment.
6. Ability to work effectively with a diversity of individuals at all organizational levels.
7. Understanding of and commitment to WWCC’s mission.
8. Advanced proficiency in QuickBooks.
9. Additional proficiencies in Excel and database management.
Benefits include:
Health and dental insurance, paid time off, 401K options, flexible health spending account, flexible work schedule and relaxed work environment. Typical hours are Mon-Fri from 9am-5pm, but some evenings and weekends are required to attend meetings and events.
As a small organization operating in a very dynamic environment, a significant amount of flexibility and teamwork is required. Employees are expected to work collaboratively to ensure WWCC’s success.
How to Apply:
Every resume that is submitted for an open position is carefully reviewed. Only candidates whose backgrounds most closely match the requirements of the position and the Center’s needs will be contacted. We are not able to personally respond to every applicant regarding the status of their application. No telephone inquiries will be accepted. Please email Darius McLean, Chief Operating Officer, at dmclean@waygay.org and cc: accountingdirector@waygay.org with your cover letter and resume. Please include “Finance Director” in the subject line.
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