Main area Instrument Co-Ordinator Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Working 5 x days monday to friday alternating weekly shift - 07:00 - 15:00 / 10:00 - 18:00) Job ref 287-CEF-46-25
Employer Liverpool University Hospitals NHS Foundation Trust Employer type NHS Site Broadgreen Town Liverpool Salary £24,625 - £25,674 per annum Salary period Yearly Closing 28/04/2025 23:59
Band 3
Job overview
To provide day to day logistical management of all the surgical instruments used with the Trust, which directly contributes to the smooth and efficient running of the operating theatres and quality patient care by ensuring that all surgical instruments used in the various theatre areas are made available for use in a timely manner.
In addition, the post holder will also order new instruments and oversee the repair and replacement of instruments, to ensure instruments are always available and in exceptional working order. High standards of quality and safety and excellent communication skills are vital to this role.
Main duties of the job
1. Daily communication with the Sterile Services Decontamination team to identify instruments needed as priority or next day use.
2. Daily communication with other instrument coordinators within the other hospital theatre areas to arrange transport of instruments between the hospitals on an ad-hoc basis and return following use.
3. Oversee that any surgical instruments which are broken, blunt or defective are sent off to specialist repairs companies and following their return are put back immediately into circulation without delay.
4. Receive "loaned in" surgical instruments for specialist surgery and ensure these are sent to the Decontamination unit for cleaning, sterilisation and returned ready for use.
5. Maintain records on instrument repairs, and activity of both Trusts and loan instrument use.
6. Although based at Broadgreen, flexibility to work across all sites - RLH, Aintree and Broadgreen covering for staff leave is required.
7. Post is a weekly alternating shift - one week work 07:00 - 17:00, following week work 10:00 - 18:00.
Working for our organisation
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Detailed job description and main responsibilities
1. Daily communication with theatre teams to ensure that instrument needs for surgery are available for use in a timely manner.
2. Arrange for instruments to be transferred as required between hospitals across University Liverpool Hospitals Group sites and returned following use.
3. Daily liaison with sterile services to identify and prioritise equipment for next day use known as Fast-tracking.
4. Receive, record and manage loan instruments both into the trust in a timely manner and also to arrange for these to be returned safely and in a timely manner back to the loan company following use whilst maintaining records of all loan instrument use for cost and quality analysis.
5. Manage all instrument repairs to ensure that instruments which are broken, require sharpening or need replacing are done so swiftly so that these instruments are always available for use.
6. Carry out expiry date checks on all instruments and return out of date items when expired for reprocessing.
7. Maintain storage areas for sterile instruments as per trust requirements in line with regulatory and infection control requirements.
Person specification
Qualifications
* Recognised qualification in a relevant healthcare science NVQ Level 2, pertaining to instrument or theatre support worker coordination, procurement or relevant experience in a similar role.
* Experience in the implementation of Manual Certificates Handling regulations, PPE, COSHH and completion of risk assessments.
* Understanding of regulatory requirements such as medical devices, MDA/ MHRA and Department of Health CJD requirements.
Experience
* Demonstrable experience in a Theatre, Hospital Procurement or SSD environment in a recognised Band 2 or equivalent support role. Knowledge and understanding of instruments and clinical demands essential to role.
* Excellent technical and communications skills and the ability to inspire, motivate and lead staff.
* Ability to provide clear and precise detailed explanations on the essential quality and safety requirements for the handling and storage and ordering of surgical instruments from service providers and expertise in the use of instrument Tracking & Traceability systems.
* Experience in dealing with both undertaking internal quality audits and authoring and presenting reports to management on effective solutions on best management of instrument assets.
Knowledge
* Demonstrate a thorough understanding of the operation of “Permit to Work” systems pertaining to device decontamination equipment.
* Provide a detailed knowledge of the actions and limitations within SSD for the reprocessing of instruments and the complexities and timescales involved.
* Be fully conversant with the Department of Health requirements for the processes to minimise the spread of Prions such as CJD with regards to endoscope decontamination.
* Have a detailed understanding of Department of Health, Health Building Notes for the storage of sterile goods in the preoperative environment.
* Ability to review technical data from instrument manufacturers, against specified and pre-agreed parameters set by the trust for reprocessing requirements.
Skills
* Ability to plan and set objectives to maximise instrument utilisation and efficiency delivered through exceptional communication with both theatre management and clinicians alike.
* Ability to come up with effective and innovative changes in response to clinical need in line with current regulations.
Other
* Be flexible to meet the needs of the service and staff. Manage own time effectively as needed. Working on own initiative and drive. Self-motivating and has a positive can-do attitude. Creative thinker and inspirational role model as part of a Team.
* Have own driving licence or ability to access transport easily. Ability to work across different Trust sites as needed and when required to drive Trust transport.
* Lead by example at all times. Work in a manner which always demonstrates safety to self, other staff, visitors and patients.
* Work within a strict quality-driven governance framework to national objectives and Department of Health requirements.
* Responsive to change and positively review and adapt to new technology or methods of working.
Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application.
Posts advertised to ‘internal staff’ are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form.
Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.
The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment.
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