Job Description
Senior IP Legal Assistant – London
A highly regarded IP firm is looking to appoint a Senior IP Legal Assistant to join its central London office. Known for its technical excellence, the firm combines an impressive client portfolio with a supportive, partnership-led culture. With a collaborative atmosphere and strong infrastructure, this is an excellent environment for IP professionals seeking long-term progression and work of genuine quality.
This opportunity would suit someone with a background in patent or trade mark support, ideally with formal qualifications such as the CITMA certificate. The role involves working closely with fee earners across multiple practice areas, providing high-level legal administrative support across patent and trade mark matters. You will act as a senior member of the IP support team, contributing to mentoring and team cohesion as well as driving quality in service delivery.
Key Responsibilities:
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* Provide high-level legal support to fee earners across patent and trade mark portfolios
* Liaise confidently with clients and foreign agents, handling queries and managing correspondence
* Manage assignments, name and address changes and notarisation/legalisation of documents
* Prepare and file official forms with the EPO, UKIPO, EUIPO and WIPO
* Produce accurate correspondence tailored to specific client requirements and delivery methods
* Maintain and monitor diary systems and deadlines for both yourself and allocated fee earners
* Handle coordination of trade mark applications and manage formalities throughout the full lifecycle
* Oversee billing processes, including WIP review, invoice request and draft invoice review
* Ensure high standards of document management using DMS (e.g. iManage) and case systems (eg Inprotech)
* Mentor junior team members, assist with training and contribute to a supportive team environment
* Collaborate with colleagues to ensure shared inboxes and workload peaks are handled efficiently
* Document key processes, suggest improvements and contribute to firm-wide change initiatives
* Manage secure portals, CRM data, portfolio reports and cost estimates
* Support ad hoc business and administrative tasks as needed
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Requirements:
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* Extensive experience in trade mark formalities within a law firm or IP firm environment
* Strong understanding of UKIPO, EPO, EUIPO and WIPO procedures
* Excellent organisational skills and the ability to manage multiple priorities
* High level of accuracy and attention to detail
* Strong written and verbal communication skills
* Proactive, adaptable and collaborative working style
* Familiarity with IP case management systems (eg Inprotech) and document management systems (eg iManage)
* Experience mentoring or supporting junior colleagues is advantageous
* CITMA qualification is highly desirable
* Confident handling of client correspondence and legal documentation independently
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