Job Description
Position Details
Timetabling and Examinations
Location: University of Birmingham, Edgbaston, Birmingham UK
Hourly rate: £12.00
Grade: 2
Part Time casual, hourly paid work
Fixed Term contract
Closing date: 19th February 2025
This role is open to all part-time University staff members and external candidates only.
We do not allow students to apply for this job, including those pursuing a Bachelor’s or Master’s degree.
Role Summary
The Timetabling and Examinations Office at the University of Birmingham is seeking to recruit non-student Supporting Invigilators to assist in the invigilation of exams during the University’s centrally managed examination periods for the 2025-2026 academic year.
We are recruiting invigilators primarily for the University’s central managed exams:
1. Main summer (12th May – 6th June 2025)
2. Supplementary (19th August – 28th August 2025)
This excludes weekends and UK public holidays.
You will need to be available for at least fourteen (14) full working days for the main summer examination period; allocation of shifts will be based on availability. You may also be asked to work for the supplementary period for five (5) full days.
Main Duties
All Supporting Invigilators are responsible for facilitating the smooth running of examinations and ensuring the integrity of the examination process. Supporting Invigilators report to the Senior Invigilator.
* Working as part of a team to prepare the examination venue to ensure that all examinations start promptly. This will include laying out examination attendance slips, answer books, question papers, and any other necessary materials according to a seating plan.
* Working as part of a team to invigilate the exam. This will include checking and reconciling attendance slips, conducting random checks of student ID, accompanying students to the toilet, and handing out any additional examination materials that are needed. This may also include dealing with any examination incidents or irregularities that arise, completing the relevant paperwork, and answering subsequent queries.
* Working as part of a team to collate examination answer booklets and other materials at the end of the exam in a timely, accurate, and efficient way.
Person Specification
* Previous experience of working in an educational setting.
* The ability to work as part of a team.
* The ability to work independently but also the judgment to seek advice when necessary.
* The ability to remain calm under pressure.
* The ability to deal with challenging situations in a sensitive yet firm manner.
* Excellent attention to detail.
* Excellent reliability.
If your application is successful, you will need to provide your right to work documentation in person, even if you have worked for us before. We will contact you when they are required with instructions on how to provide them.
It is mandatory for all supporting invigilators to complete training sessions prior to the University’s January and main summer examination periods. Training sessions will be online. If your application is successful, details of how to find and complete the training will be provided via email to you.
If you would like to apply to work for the University’s Examination Office as an exam invigilator, please visit the following webpage for the full job description and further information: Job Description.
Informal enquiries can be directed to Jonathan Merrifield at j.d.merrifield@bham.ac.uk and Mala Mistry at m.mistry.2@bham.ac.uk.
View our staff values and behaviours here.
We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation, and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter, and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy.
You can find out more about our work to create a fairer university for everyone on our website.
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