Our client seeks a strong Administrator to assist their team on a two month contract.
Role Profile: The key role for this post is maintaining accounting services and payment processes within the Department.
Key Responsibilities:
* Assist with the support of all users by providing advice, liaising with external support/development consultants and facilitating best use of the system to ensure maximum benefits are obtained.
* Support and maintain all Departmental users using the process within their individual departments.
* Update and maintain security roles and user accounts.
* Support and maintain the approval workflows.
* Manage categories and catalogues within the module.
* Oversee the designated user groups.
* Resolve any issues that may arise during the requisition process.
* Review all open & incomplete requisitions regularly to ensure that they are completed.
* Assist with maintenance of fixed data including Supplier and Customer lists ensuring the integrity of the data is maintained; generate an audit trail of changes made and ensure all changes have been made with appropriate authority.
* Be responsible for the setup and maintenance of suppliers and customers, leading team members through the case management process where users can make requests regarding suppliers and customers.
* Assist with data cleansing on the customer & supplier tables to ensure data is not duplicated and is relevant and up to date.
* Ensure that all Departmental access for requisition users is compliant with Departmental requests and standard procedures, reviewing access & financial authority levels on a quarterly basis.
* Ensure that all open Purchase orders are completed, and quarterly reports are sent out to be followed up by Departments.
* Be familiar with all areas of AX, with specialized knowledge around the requisition process, to enable assistance with training sessions and updating all relevant documentation.
* Overview the various CHQ & BACS payment journals to ensure processes are controlled & procedures are detailed.
* Ensure reconciliation of all supplier accounts including credits & returned payments.
* Reconcile the various bank accounts on a daily, weekly, monthly & annual basis.
* Ensure that all cheques are reconciled daily including any stopped, cancelled or written off.
* Reconcile the balance sheets & control account codes on a monthly basis.
* Manage 2 temporary Administrative Officers, including mentoring, training and providing support to ensure the delivery of a professional finance function to the Department.
* Cover for the full-time Executive Officer within the Accounts team if required.
* Undertake any other duties as required by the Financial Systems Manager, which may involve participation in duties derived from the Division's overall aims and responsibilities.
Your specialist: Mark Burman
Quote job ref: 15733
Hi, I'm Mark and I look after all the temp/contract roles. If this exciting job sounds up your street, please submit your details; we look forward to hearing from you.
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