Post title Human Resource Administrative Associate.
Division Human Resources
Reporting to Divisional Human Resource Manager
Post Definition/Purpose
The post holder is responsible for working to strict deadlines to support the Human Resource Department to achieve daily requirements and to achieve set department KPI’s.
Key Responsibilities
• Promote a culture of working safely by always working in a safe manner complying with company Health & Safety and environmental standards.
• Arranging and carrying out interviews in line with business needs.
• To be prepared to undertake and support other reasonable requests made by the company.
• To provide a helpful and professional service to all departmental customers and suppliers that visit G-TEM in person or over the telephone.
• To file all HR documentation in the correct personnel files.
• Administration support to main office including – stationary orders, archive filing and logging, control and log all internal forms.
• Taking minutes when required.
• Provide lunch and refreshments for company visits where required.
• To deliver the Company induction to new starters and make sure relevant documentation is completed.
• To support the Divisional Human Resource Manager with various tasks or projects.
• Contacting employees when required in line with the Company absence management policy and issuing of the daily absence report.
• Data inputting onto Crown System i.e. new starter documentation including right to work/ change of details / disciplinary data etc.
• Scheduling Health Surveillance appointments
• Control and maintaining employee locker system
• Liaising with the Payroll department with regards to new starter dates / MED3 dates / other.
Skills & Abilities
• Previous busy factory/manufacturing experience is desirable.
• Ability to read and follow written and verbal instructions and complete required HR paperwork.
• Ability to problem solve.
• Experience in confidentiality is essential (GDPR).
• Excellent literacy and numeracy.
• Knowledge of Time and attendance systems – Crown an advantage.
• Excellent knowledge of word, excel and outlook email.
• Good telephone manner.
• Customer service skills.
• Must be approachable and flexible.
• Must be able to complete overtime when required due to business needs.
Qualifications & Experience
• Experience of working to deadlines and targets.
• Previous experience in a fast-paced Manufacturing environment would be advantageous.
• Must have an excellent time and attendance record.
• Experience in other administration roles an advantage.
• Must be able to drive and have own transport.
• Must be PC literate.
Package
• 25 days holiday (mostly fixed with plant shutdowns) + 8 Bank holidays.
• 37.5-hour week working Monday to Friday.
• £12.21 per hour.
• Paid Overtime (up to 1.5 hours compulsory overtime per day depending on business need) as agreed by the Divisional Human Resource Manager.
• Fixed term contract potentially leading to permanent.
• Workwear provided.
• Training & Development plan for HR.
• Potential for advancement in the Company.
• Working a day shift pattern.
DAYS – 08:00am – 16:30pm – Monday to Thursday
08:00am – 15:30pm – Friday