Allstaff Professional Services Division seek a Project Coordinator for our manufacturing client based in Inchinnan.
We are seeking an experienced Project Coordinator with experience in a fast-paced and customer-focused environment.
Job Purpose:
* Manage multiple Project Sales Orders from project handover from Inside Sales through to completion (including payment).
* Identifying key project deliverables, the activities, tasks, departments and owners required to successfully execute the project order to customer contractual and project delivery requirements.
Essential Duties and Responsibilities:
* Follow policies and procedures so that work is carried out in a controlled and consistent manner.
Everyday Operations:
* Carry out operations related to the role within the Contracts department to ensure continuity of work.
Health & Safety, Environmental and Quality:
* Comply with all relevant health and safety, environmental and quality procedures to ensure a healthy and safe work environment.
Role Specific Accountabilities:
* Act as the main point of contact for the customer following handover from Inside Sales.
* Ensure that customers are kept updated in a timely manner with project order progress including potential issues and subsequent resolutions.
* Ensure any issues affecting customer project orders are resolved promptly by applicable owners.
* Track project timelines to ensure customer delivery requirements are adhered to, flagging any issues for resolution that may affect this.
Handover from Sales and Project Kick-off Meeting:
* Receive handover from contract sales.
* Review handover pack highlighting any potential discrepancies and/or risks on receipt of customer order.
* Identify critical path of order execution determining most effective means of managing project through the system.
* Arrange handover meeting with key internal stakeholders to resolve internal discrepancies/risks.
* Minute handover meetings documenting actions, owners and target dates to quickly resolve discrepancies/risks.
* Attend project kick-off meetings with internal team and client when required.
* Identify, plan and manage activities and tasks to be completed to execute the contract in line with customer expectations and as per customer delivery requirements.
* Enter contract information onto the ERP system.
* Collate prices, part numbers, delivery information, shipping information, documentation and commercial requirements.
* Raise MDM requests to add new part numbers to the ERP system.
* Ensure that order entry data is entered in accordance with procedures and customer specifications.
* Raise purchase requisitions for materials sourced from sub-vendors and other divisions.
* Raise engineering requests for manufactured items.
* Expedite materials and documentation from sub-vendors and other divisions.
* Build and maintain good working relationships with suppliers.
* Maintain a log of required materials and confirmed delivery dates to ensure project timelines are adhered to.
Documentation:
* Issue and maintain the ITP.
* Administer hold points, invitations to witness and transmittals in line with the customer’s SDRL and the production schedule.
* Issue drawings/documents in line with the customer’s SDRL and obtain written acceptance when necessary, maintaining the integrity of the contract.
* Collate and submit the final data dossier/documentation pack to the customer.
Key Skills and Experience:
* Previous experience in a similar order management role, ideally in a fast-paced, customer-focused environment.
* Previous experience in Project Management is desirable but not essential.
* Excellent communication skills both written and verbal for liaising with customers and internal stakeholders.
* Excellent proficiency in Microsoft Office.
* Strong organisational and time management skills, with the ability to manage multiple projects simultaneously.
* Strong attention to detail.
If you’re looking for Project Coordinator opportunities, please contact us by submitting your CV below at your earliest convenience.
Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer.
Apply for this role
To apply for this role, please send us your CV using the form below.
If you have any difficulty, or need any help, please contact us.
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