Personal Assistant to Diocesan Secretary
35 hours per week
The Diocese of St Edmundsbury & Ipswich has 445 parishes in 112 benefices and serves approximately 660,000 people living in a geographical area of more than 1,400 square miles. The Diocesan Secretary (DS) is looking for an experienced PA to support them in their day-to-day work.
The successful candidate will play a key role in the smooth running of the Diocese by:
* Managing the DS’s diary, including arranging ad-hoc and regular meetings, e.g. committees, staff meetings etc.
* Handling and responding to correspondence on behalf of the DS, including phone calls, emails and letters, using discretion and judgement.
* Setting reminders for meetings, appointments and other important tasks.
* Assisting with planning conferences and other events.
* Assisting with the facilitation of meetings, including room bookings, circulating meeting papers, refreshments, updating and maintaining agreed actions.
* Tracking outstanding and incomplete actions from meetings and ensuring timely follow up. This will require discussion and negotiation with the wider diocesan team.
* Maintaining efficient electronic filing systems.
* Providing routine administrative support to the DS to enable them to meet their wide-ranging responsibilities.
* Assisting the DS in preparing reports, such as gathering information and providing draft templates.
* Supporting the Governance Manager with administrative tasks, including taking minutes, overseeing emails covering for holidays, absence etc.
* Supporting the Governance Manager with administration of elections.
* Working with Data Analyst to actively manage annual data collection from parishes e.g. Stats for Mission, electoral roll, finance returns, energy footprint and Articles of Association.
* Assisting with managing and maintaining the Diocesan Risk Register.
For an informal chat please contact Gary Peverley on 07879 63452.
Applications marked ‘Confidential Application’ to be sent to: HR@cofesuffolk.org or by post to Diocesan Office, St Nicholas Centre, 4 Cutler Street, Ipswich IP1 1UQ.
Closing Date: Sunday 16 February
Interview Date: Between Thursday 27 February and Tuesday 4 March (tbc).
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