Meetings & Events Manager
Location: Paddington, United Kingdom
Time Type: Full time
Posted On: Posted 2 Days Ago
Job Requisition ID: REQ-24183
General Summary:
The Meetings & Events Manager will be expected to monitor and provide guidance to Preferred Logistics Agencies (PLA) in addition to independently planning and executing a broad range of complex in-person and virtual internal and external meetings, including highly visible engagements for Senior Leadership. The role will advise stakeholders, assist in the development of meeting strategies and guide cross-functional planning teams to ensure meeting logistics and planned activities are aligned and support the overall meeting goals and objectives. The role will work collaboratively with the Global M&E Management Team to identify, build, and propose process efficiencies and best practices for the internal team and PLAs.
Key Duties and Responsibilities:
* Leads and executes internal and external face to face and virtual meetings globally, including venue sourcing, contract negotiations, budgeting, HCP compliance and transfer of value reporting, food & beverage, audio visual production, and on-site execution.
* Provides strategic logistical guidance to stakeholders and cross functional planning teams by implementing support strategies and project plans, defining roles & responsibilities, timelines, and deliverables.
* Drives contract negotiations with hotel, venue, and vendors, securing the best possible terms and cost savings for Vertex.
* Provides superior customer service and support to C-Suite Executives and Senior Leaders on planning and execution of events.
* Good understanding of HCP Compliance and reporting regulations and ability to identify and escalate compliance risks to the Office of Business Integrity & Ethics and Global Spend Transparency while adhering to and implementing guidelines.
* Oversees Preferred Logistics Agencies (PLAs) on ensuring HCP compliance and transfer of value reporting, accuracy of event budget and cost savings, event materials and deliverables, excellent customer service, and flawless event execution.
* Monitors performance and planning metrics of PLAs and provides feedback and process improvement suggestions to GM&E Management.
* Participates in internal team projects and efficiency initiatives.
* Good understanding of industry trends including hospitality, travel, audio visual/production and technology to contribute to recommendations to GM&E Management.
* Ability to travel domestically and globally at least 30-40% of the time.
Knowledge and Skills:
* For roles located ex-US, requires experience working in multi-cultural settings (countries, stakeholder, languages).
* Ability to support relationships globally within all levels of the organization.
* Strong meeting planning experience and meeting planning industry knowledge.
* Effective organization and time management skills, ability to simultaneously keep multiple projects prioritized and moving with multiple stakeholders with tight deadlines and minimal direction.
* Developed contract negotiations skills with understanding of hotel and venue legal and business terms.
* Strong verbal and written communication skills to exchange complex meeting details and strategically guide business owners through decision making.
* Skilled in group and individual presentations to stakeholders.
* Experience working with and providing tactical guidance to Logistics Agencies.
* Ability to navigate and be successful in a fast-paced, highly-matrixed work environment.
* Committed to delivering the highest level of customer service.
* Proficient in Microsoft Office suite.
* Project management experience.
* Pharmaceutical experience.
* Supplier/vendor management experience.
* CMP and or CMM Certification (a plus but not required).
* Prior working knowledge of Cvent Event Management software program.
* For role ex-US, fluent in English, capability in other languages strongly recommended.
Education and Experience:
* Bachelor's degree.
* Extensive experience related to meeting and event planning, or the equivalent combination of education and experience related to meeting and event planning.
Flex Designation:
Hybrid-Eligible Or On-Site Eligible
Flex Eligibility Status:
In this Hybrid-Eligible role, you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. On-Site: work five days per week on-site with ad hoc flexibility.
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com
Help Us Achieve Our Mission
Vertex is a global biotechnology company that invests in scientific innovation to create transformative medicines for people with serious diseases. The company has approved medicines that treat the underlying causes of multiple chronic, life-shortening genetic diseases — cystic fibrosis, sickle cell disease and transfusion-dependent beta thalassemia — and continues to advance clinical and research programs in these diseases.
Founded in 1989 in Cambridge, Mass., Vertex's global headquarters is now located in Boston's Innovation District and its international headquarters is in London. Additionally, the company has research and development sites and commercial offices in North America, Europe, Australia, Latin America and the Middle East. Vertex is consistently recognized as one of the industry's top places to work, including 14 consecutive years on Science magazine's Top Employers list and one of Fortune’s 100 Best Companies to Work For.
The diversity and authenticity of our people is part of what makes Vertex unique, and we recognize that each employee brings diverse perspectives and strengths. By embracing those strengths and celebrating differences, we are fostering an inclusive culture where each of us can bring our authentic selves to work, inspire innovation together, and change people’s lives.
Our vision is clear: to be the place where an authentic, diverse mix of talent want to come, to stay, and do their best work.
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