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Sector: Administration and Secretarial
Role: Assistant
Contract Type: Permanent
Hours: Full Time
About Network Rail
Join Our Team at Network Rail!
Are you ready to make a difference in people's lives? At Network Rail, we connect passengers and freight customers, ensuring safe and efficient transportation across the country. We're an organisation where people truly matter, and when you join us, you matter to us and millions of others.
We're dedicated to building a diverse and inclusive organisation that reflects the passengers we serve. To achieve this, we're committed to becoming an open, diverse, and inclusive workplace, leveraging the skills and expertise of our talented workforce. Together, we strive to create a safe and accessible railway for everyone.
Investing in our people is key to enhancing the safety, reliability, and efficiency of our railway system. If you're passionate about making a meaningful impact, then this opportunity is for you!
About the role
As a Records Assistant, you'll play a pivotal role in organising and maintaining a range of records, including digital files, paper documents and drawings. Your responsibilities will include organising and categorising records, ensuring compliance with relevant legislation, safety and standards, alongside assisting with record retrieval and collaborating with the team.
We have three roles available: 1 x Permanent and 2 x 6 month secondments with the potential to be extended or become permanent.
Your responsibilities will include:
* Monitor the movement of records and electronic data from and to the Record Centre.
* Provide reports regarding the status of records and data. Input to and maintain data in electronic records management systems.
* Investigate the circumstances of requests of record and data already booked-out or unobtainable and report on the position.
* Supply information only prints, source records, Computer Aided Design (CAD) files and data when required.
* Maintain reference library for records as required.
* Undertake general office duties as directed.
* Assist with the provision of records configuration details, including drawing numbers, version control and records format.
* Provide basic advice in relation to Record Centre processes, configuration issues, and compliance to group and company standards.
* Identify areas for improvement in the Records Centre processes.
The ideal candidate for this position will demonstrate the following skills:
Essential:
* Team player.
* Good written and verbal communication skills.
* Attention to detail.
* Ability to work to agreed deadlines and SLAs.
Nice to have:
* Educated to A Levels or relevant experience.
* Basic understanding of engineering technology.
* Customer Service Experience.
* Experience of using electronic document management systems.
* CAD experience.
* Records management experience.
Company
Every day, 4.8 million people use our network. Keeping Britain moving and building a better railway for the future is full of challenges – but also tremendous opportunities.
From our commitments to your development, our range of benefits and our approach to Diversity & Inclusion, we believe there are many reasons to join the team at Network Rail.
We’re proactive in empowering employees with the knowledge to help them progress. We encourage all our employees to be ambitious, and offer great training and career development opportunities.
We believe that investing in our people is one of the most effective ways of improving the safety, reliability and efficiency of the railway.
We also know that it’s vital to get each individual’s training programme just right.
Your health, wellbeing and benefits
We believe that safety and performance go hand in hand and this doesn’t just mean safety on the railway! We are committed to the wellbeing of our employees and believe, that should come first.
We provide access to support services such as our employee assistance program to help you with finances, family, health and wellbeing. In addition to this, we offer excellent benefits, are sensitive to work-life balance and encourage our employees to use their 5 volunteer days for their favourite causes.
We have a range of benefits including:
* 28 days annual leave entitlement.
* My benefits – Our discounted online shopping site.
* A range of discounted offers including, childcare vouchers, Healthcare offers – cycle to work, healthcare club discounted membership and other benefits.
* Subsidies of up to 75% on rail and underground season tickets.
* A range of pension schemes.
* 2 weeks paid reserve leave for our Armed Forces community.
What Diversity and Inclusion means to us
‘Diversity’ means recognising differences between people while valuing the contribution they make. ‘Inclusion’ means creating safe and welcoming workplaces with fair cultures that encourages innovative and fresh ways of thinking.
Our aspiration is that the behaviours and actions that support diversity and inclusion will come from the conviction of everyone here at Network Rail – making diversity and inclusion a conscious part of how we run our business throughout Britain.
Disability Confident Leader
Network Rail is an accredited Disability Confident Leader. This means, where a disabled applicant meets the essential criteria for any of our vacancies, they will receive an interview.
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