Job summary To ensure the provision of an effective high quality and responsive secretariat service to the Chief Executive, Directors and Trustees and well-presented corporate office service. The post holder is also responsible for the line management of the Executive PA to the CNO / CFO. This post requires the highest levels of standards, confidentiality, probity and a high level of initiative and personal judgment. Main duties of the job The Chief Executive is the overall accountable officer for the Hospital and the Executive Assistant will provide appropriate support to ensure smooth delivery of the role. This includes liaison with Trustees, members of the Hospital Management Board, Consultants, patients and relatives and external bodies including the CQC, insurers and other senior stakeholders About us Located in leafy St Johns Wood on the Jubilee line, minutes from Central London, our independent private Hospital has just been rated the number one in the country for care in the latest Bupa survey. Uniquely, all profits fund our onsite Hospice, St Johns. Date posted 05 November 2024 Pay scheme Other Salary Depending on experience Contract Fixed term Duration 9 months Working pattern Full-time Reference number B0263-24-0232 Job locations 60 Grove End Road St John’s Wood London NW8 9NH Job description Job responsibilities Provide high quality personal secretarial and administrative support to the Chief Executive Officer and Directors. Ensure effective communication, including that which is business sensitive, to all levels of staff within the Hospital and to external parties. Ensure effective sensitive and appropriate internal and external communication at all times. To direct press enquires as appropriate. Ensure the delivery of a high quality Corporate front of house at all times: delivery of the highest standards of courtesy and service at all times; telephone enquiries are handled promptly and effectively and visitors are welcomed and needs catered for. Assist with the management of meeting room bookings and loan of corporate laptop. Effectively and appropriately handle correspondence on behalf of the Chief Executive Officer and Directors. Job description Job responsibilities Provide high quality personal secretarial and administrative support to the Chief Executive Officer and Directors. Ensure effective communication, including that which is business sensitive, to all levels of staff within the Hospital and to external parties. Ensure effective sensitive and appropriate internal and external communication at all times. To direct press enquires as appropriate. Ensure the delivery of a high quality Corporate front of house at all times: delivery of the highest standards of courtesy and service at all times; telephone enquiries are handled promptly and effectively and visitors are welcomed and needs catered for. Assist with the management of meeting room bookings and loan of corporate laptop. Effectively and appropriately handle correspondence on behalf of the Chief Executive Officer and Directors. Person Specification Qualifications Essential Degree level or equivalent experience Excellent track record of providing secretariat services to a Board, Executive team or senior clinicians. Extensive experience of PA/Secretarial experience at a senior level including managing complex diary commitments Demonstrable experience in managing staff Desirable Experience of budget management Excellent interpersonal, influencing and negotiating skills Excellent written and verbal communication skills Excellent planning and organisational skills with the ability to respond effectively to multiple priorities Person Specification Qualifications Essential Degree level or equivalent experience Excellent track record of providing secretariat services to a Board, Executive team or senior clinicians. Extensive experience of PA/Secretarial experience at a senior level including managing complex diary commitments Demonstrable experience in managing staff Desirable Experience of budget management Excellent interpersonal, influencing and negotiating skills Excellent written and verbal communication skills Excellent planning and organisational skills with the ability to respond effectively to multiple priorities Employer details Employer name The Hospital of St John and St Elizabeth Address 60 Grove End Road St John’s Wood London NW8 9NH Employer's website https://www.hje.org.uk/ (Opens in a new tab)