Job Advert
A fantastic opportunity has arisen for an experienced and adaptable Office Manager to join our family run construction business on the outskirts of Doncaster.
As we continue to grow and develop, this role is crucial to facilitate the smooth running of the business operation on a day-to-day basis and would be well suited to someone who enjoys variety, working in a fast paced environment and enjoys seeing the positive impact of their role on the business as whole.
Ideally, you will have experience working within the construction industry and have worked closely with the senior management team in offering day to day support. As well as being responsible for the head office environment, much of the role will be focused on ensuring that the administration systems and processes run smoothly; from health and safety reports, to managing project files, overseeing the auditing processes and organising the site resourcing in support of the Project Managers.
If you like things to be just so yet enjoy the buzz of being involved in lots of different areas of a business, this could well be the role for you!
About You
We are looking for someone who can draw upon their previous experience within a similar role, to be self-sufficient and work autonomously. Proactively noticing and taking action when improvements can be made, is all part and parcel of what we do as a team and for our clients.
If you are hungry to make a difference and work within a rewarding and progressive environment then we would love to hear from you!
Key responsibilities:
1. Supporting with managing the Health and Safety administration.
2. End to end management of project files.
3. Providing administration and project support to the Managing Director and Project Manager.
4. Managing company meeting schedules and providing support to the Directors with facilitating and scheduling meetings.
5. Monitor progress on project delivery schedules and ensure that the team are supported with keeping projects on track.
6. Prepare project packs including RAMS, drawing packs, schedules, supplier lists, project timetable.
7. Support the payroll and finance team to manage labour planner and reconcile timesheets against van trackers, for weekly payroll.
8. Maintain subcontractor directory including supporting work documentation.
9. Organise health and safety training and keep the training matrix up to date.
10. Manage the FIRAS audit process and ensure that all FIRAS documentation is maintained and up to date.
11. Manage the SMAS accreditation subscription.
12. Assist with managing quality control, keeping Fieldview and Viewpoint up to date.
What we are looking for:
1. Demonstrated experience in a comparable role within the construction industry.
2. Strong understanding of construction project requirements including project management and health and safety.
3. Ideally proficient in Sage accounts or similar software.
4. Self-motivated with a proactive attitude to grow alongside the business.
5. Ability to work autonomously while being a strong team player.
6. Confident in written and verbal communication.
7. Proficient in all Microsoft programs, including Excel functions.
8. Capable of confidently and clearly addressing queries from clients, colleagues suppliers, and contractors.
Benefits
1. Training and professional development opportunities.
2. Opportunity to work within a pivotal role within a rapidly developing business.
3. Friendly and supportive work environment.
If you are seeking a new and exciting role, we would be keen to hear from you! Get in touch with the Sycon Contracts HR Team by emailing hrsyconcontracts@nortonloxley.com.
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