Job summary
St Teresas Hospice, Darlington is seeking an organised, proactive, compassionate administrator to join our Human Resources Team. The successful candidate will support managers to recruit and retain quality staff and volunteers, ensuring that Hospice records are accurate and up to date, and that employment legislation is complied with.
This is a fixed term post for an initial period of 6 months for 15 hrs per week.
St Teresas Hospice Band 3, £22,532.00 to £23,400.00 per annum pro rata. (£9,012.80 to £9,360.00 actual)
Important application info:
Successful applicants are required to provide a basic disclosure. Disclosure expense will be met by St Teresas Hospice. All posts are subject to a six-month probationary period.
The closing date for this job is: 4 December 2024. This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Please be aware that we do not have a sponsor licence, and are therefore only able to appoint candidates who are eligible to work in the UK.
Main duties of the job
The HR Department consists of HR Manager, HR Coordinator and works closely with the Workforce Development Team.
The role of the HR Administrator will be a point of contact for HR queries for all Hospice managers, staff and volunteers, liaising directly with external contacts such as payroll providers, jobseekers and recruitment services.
About us
Join an organisation where we all work together for a shared charitable goal, based in beautiful grounds with a community feel and an inclusive culture.
Benefits of working for St T's include:
* Training and development opportunities
* Flexible working schemes
* Generous company annual leave, sick pay, and maternity/paternity/adoption pay entitlements
* Choice of pension schemes available
* Opportunities to attend and participate in fun and exciting fundraising and awareness events
* Annual staff workshop and workforce events, including long service awards
* Employee Assistance Programme including free counselling/CBT
* Discounted complementary therapies including acupuncture & massage
* Free eye tests for computer users
* Hospice-based staff are eligible for free annual flu jabs
Job description
Job responsibilities
1. KEY RESULT AREAS
HR Record-keeping
* To ensure accurate personnel records are kept, in both paper and electronic format, and updated on an ongoing basis, as information is received
* To assist in recording and tracking of key data regarding sickness absence, annual leave etc.
* To administer agreed processes for regular checking of information, e.g. professional registration checks, driving for work checks, and for periodic data cleansing, audit and file update checks
* To ensure that confidential information is kept securely and in line with the Data Protection Act 2018/GDPR and all other relevant legislation
Recruitment, Selection and Onboarding
* To assist with any aspect of the recruitment and selection process as required, for both staff and volunteers
* To administer onboarding procedures for new members of the workforce (including staff, volunteers and student placements), including drafting job offer letters and preparing offer/starter packs, facilitating and processing compliance checks for new starters including acting as an officer for DBS checks, obtaining references, and checking right to work and identity documents
* Keeping the HR team and line managers informed of onboarding progress for new starters
* Track onboarding processes and issue reminders and relevant documents to ensure staff are inducted and reviewed at 3 and 6 months during the probationary period
HR practice administration
* To administer procedures for staff and volunteer changes and leavers of the organisation, including providing references for current and former staff and volunteers, in accordance with Hospice policy
* To provide admin support as required to support HR practices, such as taking notes in meetings, and drafting and preparing documents
* To assist with admin requirements of the Hospice's pension schemes and payroll, as required
* To act as a point of contact for the generalist HR team, taking enquiries and answering routine queries, referring to senior colleagues where necessary
* To assist in ensuring that all areas of HR meet the required standards for inspection by the Care Quality Commission (CQC)
General admin support
* To record, implement and update Standard Operating Procedures (SOPS) for the HR team
* To provide general admin support within the HR team as required, including diary management, room booking, typing, photocopying, archiving, shredding confidential paperwork, data inputting etc.
2. KEY WORKING RELATIONSHIPS
The HR Administrator will work as a member of the HR Team, and will also work closely with the Workforce Development Team.
The HR Administrator will be a point of contact for HR queries for all Hospice managers, staff and volunteers.
The HR Administrator will be required to liaise directly with external contacts such as payroll providers, jobseekers and recruitment services.
Person Specification
Experience
Essential
* Maintaining record-keeping systems, both electronic and paper-based
* Working in an administrative support role
Desirable
* Working in the field of Human Resources or recruitment
* Working with volunteers
Skills and Competencies
Essential
* Computer literate; fully competent with Microsoft Office suite and able to learn new MS Office skills under own volition
* Ability to prioritise workload to meet deadlines and targets
Qualifications
Essential
* Level 2 or higher level of literacy (equivalent to GCSE grade A*-C or 4-9)
* Level 2 or higher level of numeracy (equivalent to GCSE grade A*-C or 4-9)
Desirable
* Level 3 or higher CIPD-accredited qualification in Human Resources
* Understanding of Palliative Care and the Hospice ethos
Personal Qualities and Motivation
Essential
* Commitment to the vision, values and purpose of the Hospice and promotion of inclusion.
* Understanding of and commitment to equality, diversity, inclusion, and equity
* Enthusiastic and proactive approach to the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Darlington & District Hospice Movement
Address
The Woodlands
Woodland Road
Darlington
County Durham
DL3 7UA
Employer's website
https://www.darlingtonhospice.org.uk/
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