Job Responsibilities
1. Sales Invoices: Generate and process sales invoices accurately and timely. Address any discrepancies and follow up on outstanding invoices.
2. Timesheet Analysis & Reporting: Collect and analyze employee timesheets. Prepare detailed reports on hours worked and project allocations.
3. Stock Control & Liaising with VDS Stores: Monitor and manage inventory levels. Coordinate with VDS stores to ensure timely replenishment of stock.
4. SWDS Fleet Management: Oversee the maintenance and scheduling of the company fleet. Ensure all vehicles comply with safety and regulatory standards.
5. General Office Duties: Perform administrative tasks such as ordering stationery, managing office supplies, and maintaining a well-organized office. Act as the front-of-house contact for visitors and employees.
6. Breakdown Coordinator: Manage and coordinate breakdowns, ensuring prompt dispatch of contract engineers. Maintain records of incidents and resolutions.
7. Ad-hoc Support: Assist Senior Management Accountant during absences.
Work Schedule
Office hours – 5 days a week on-site:
* Monday to Thursday – 8:15am to 5:00pm
* Friday – 8:15am to 4:00pm
Qualifications & Skills
* Proficient in MS Word and Excel.
* Experience with Sage 50 for invoicing and accounts management is preferred.
* Previous administrative experience is essential.
* Excellent written and verbal communication skills.
* Effective liaising with customers, suppliers, and internal teams.
* Self-motivated with the ability to work independently.
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