The post holder will produce typed letters/reports for the ward on various issues relevant to the Service and distribute to others via internal mail and the e-mail system, as appropriate. In line with Service requirements, prepare agenda and papers for various meetings; attend, take and transcribe the minutes and distribute in accordance with agreed timescales. Coordinate all ward round documentation across all disciplines, including maintenance of the membership lists via the relevant Clinical Information and e-mail systems. In line with Service requirements, produce typed documentation to support key workers. Distribute relevant documents to members of the clinical team. Ensure an adequate process for disposing of confidential clinical information/ documents. Liaise with Service CPA Administrator providing information, as required and adding information into ward diaries. Maintain recording systems to support the ward manager with monitoring of annual leave, sickness, and training of ward staff via the online roster system. In line with Service requirements, maintain manual and electronic patient and ward records. Maintain stationery and provisions stocks and order any other items required for the ward and also keep audits on what has been purchased. Carry out general office duties, e.g. answer routine telephone enquiries, take/ deal with messages, book appointments when required, photocopying. Carry out Cashier duties as per training provided and in accordance with Trust Standing Financial Instructions. Escort professional visitors within the secure sites, as required. Liaise with clinical and other administration staff. Provide cover for colleagues as requested by the Administration Manager. Contribute to general development initiatives and project work in line with Service requirements. Ensure that work is conducted in accordance with Trust policies and procedures and contribute to their development. Arrange appointments for professional visitors as and when required, coordinating all aspects of the visit, and liaising with security.