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Research and Engagement Support Officer (BISCA/IIDSAI) - College of Engineering and Physical Sciences - 104066 - Grade 6
Client: University of Birmingham
Location: United Kingdom
Job Category: -
EU work permit required: Yes
Job Reference: 0045c11bece3
Job Views: 51
Posted: 22.01.2025
Expiry Date: 08.03.2025
Job Description:
Summary
The Research and Engagement Support Officer will jointly support (50/50) both institutes and be located in the newly refurbished hub for interdisciplinary research, Elm House. The Research and Engagement Support Officer will work closely with the Head of Institute Operations (BISCA/IIDSAI), the Senior Leadership Team, and the Research Committees for both Institutes.
The post holder will support the rapid set-up and delivery of a number of new internal interdisciplinary and trans-disciplinary research initiatives and projects designed to enhance Sustainability and Data Science/AI research networks, foster cross-disciplinary collaborations, and promote engagement opportunities through BISCA and IIDSAI across Birmingham’s vibrant research community. The post holder will also play a key role in supporting both institutes in developing and initiating Continued Professional Development (CPD) programmes.
The Research and Engagement Support Officer will ensure timely dissemination of information about BISCA and IIDSAI events and opportunities, as well as lead the co-ordination and delivery of a wide range of events, meetings, seminars, and workshops. Liaising with Professional Services and Academic Staff both internally and more widely across the University, as well as Institute external partners and collaborators, will be a key aspect of this role.
Main Duties
* Support and co-ordinate activities and initiatives resulting from both institutes’ research committees and other working groups.
* Support and coordinate a research activity review and mapping exercises, as well as horizon scanning for both internal and external requirements.
* Provide administrative support and co-ordination for relevant meetings, conferences, workshops, and seminars, as well as visits to and from potential sponsors and collaborators.
* Contribute to developing communications plans, presentations, and promoting the projects and outcomes of projects/workstreams.
* Set-up and develop clear systems and distinct channels of communication within the university to enable effective circulation and dissemination of opportunities and information.
* Promote the Institutes’ activity across relevant external networks, identifying mechanisms and channels to facilitate this.
* Maintain related content on Institute webpages, news feed, and promotional materials.
* Support the delivery of a variety of small-to-medium sized initiatives and projects undertaken by the Institutes through administrative support and project co-ordination.
* Coordinate planning for initiatives, activities, and projects; carry out project planning activities; identify milestones; data collection and analysis; milestone tracking; developing and proposing solutions for any issues; recommending improvements to processes; preparing progress reports for project leads or other meetings; support budgetary monitoring and management.
* Act as main point of contact for project-related procurement, contracts, and invoicing.
* Develop and maintain records of activity, outputs, outcomes, and impact from the work undertaken by both Research Committees and other institute working groups.
* Ensure that all publications and awards resulting from supported activity are recorded as affiliated with BISCA or IIDSAI in PURE and provide support to academic staff with the use of it.
* Assist in the evaluation and review of projects, events, and other work packages.
* Determine short-term priorities for own work, ensuring maximized quality, efficiency, and continuity.
Institute Operations
* As part of the joint BISCA/IIDSAI Operations Team, support the Head of Institute Operations with the day-to-day operational running of the Institute and the Elm House shared operations office.
* Participate as an active member of the Elm House Hub, shared operations team, including attending and engaging in team and institute meetings, induction of new staff, and mentoring of more junior team members.
* Engage with broader College and University professional service networks and development opportunities.
* Support the University’s sustainability agenda through resource-efficient working.
* Promote equality and values diversity acting as a role model and fostering an inclusive working culture.
* Any other duties commensurate with the grade.
Required Knowledge, Skills, Qualifications, Experience
* Educated to Degree level (or equivalent qualifications). Significant practical relevant experience and expertise in a similar role will be required where no equivalent qualification is held.
* Significant practical experience in a similar role.
* Proven track record of successful delivery of small-to-medium sized projects and initiatives and/or strategic partnership management.
* Experience of coordinating events and delivering professional external communications.
* Evidence of literacy and numeracy, with the ability to write clearly, and to produce and analyse information and data.
* Experience with budgetary management.
* Highly proficient IT skills, including MS Office; University procurement and reporting system; and website editing software.
* A high degree of initiative, personal judgement, resourcefulness, flexibility, and a self-motivating approach.
* Ability to work effectively in a large, complex organisation.
* Knowledge of the protected characteristics of the Equality Act 2010.
Role context
Roles at this level will require expertise and a detailed understanding of methods, systems, and procedures in an administrative or professional area. You will either use specialist knowledge or have more of a planning/co-ordination/project role or a role which is supervisory in nature. You will have the opportunity to exercise a high degree of personal responsibility and initiative to resolve queries.
Planning and organising
* Prioritise and schedule work and resources to ensure on-time and on-budget delivery.
* Set priorities and quality standards for a wide range of tasks and duties.
* Coordinate work across a team of colleagues and/or support staff.
* Contribute to written documents, for example guidelines internal to the area.
* Operate with limited supervision.
Problem solving and decision making
* Anticipate and identify issues in own area based on experience.
* Make appropriate suggestions for improvements and implement these when agreed in own area.
* Facilitate change, and articulate the implications and benefits of change to others.
* Focus on determining short-term priorities of work area.
* Quickly develop an understanding of their working area and how it contributes to the success of the University.
Relationships and communication
* Develop and maintain excellent working relationships in own area, and more widely as required for collaborative working opportunities.
* Communicate clearly and openly with others both within and external to the University.
* Demonstrate collaborative working at all times.
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