Job Title: Executive Assistant
Reporting to: Chief People Officer and Operating Partner
Business Sector: Private Equity
Based in Mayfair, Central London and headquartered in Luxembourg, our client has a portfolio of businesses and c£20 billion under management, with a focus on long-term investments and building businesses that matter.
Responsibilities:
1. Providing high-level EA support to two members of the Executive Management team.
2. Extensive diary management; coordinating internal and external meetings in the UK, US, Asia, UAE, and Europe. Working regularly with other team EAs and external EAs to coordinate meetings/calls over different time zones.
3. Organising national and international travel arrangements, including flights, cars, hotels.
4. Coordinating attendance and meetings at yearly conferences and events.
5. Regular co-ordination of audio and video conference calls using Teams.
6. Manage professional administration of a highly confidential and sensitive nature, in complete confidence and with a high degree of attention to detail.
7. Field all telephone calls.
8. Act as gatekeeper for professionals, helping to prioritise tasks and access as appropriate.
9. Monthly reconciliation and submission of the Executives’ expenses using Concur.
10. Additional ad hoc tasks.
Qualifications and Experience:
1. Previous EA experience from a similar professional/corporate background, ideally within Financial Services.
2. Advanced MS Office Suite. Solid experience of diary management and travel.
3. Polished, proactive, and conscientious with an eye for detail.
4. Team player with good communication skills and able to set priorities independently.
5. Should be a problem solver with a “can-do” attitude, well-organised, flexible, and resilient.
6. Experience with Concur and the use of HR systems would be an asset.
7. Perfect written and spoken English essential.
Note: The duties and responsibilities described here are not exhaustive, and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time.
Equal Opportunity: All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, age, disability, sexual orientation, national origin, or any other category protected by law.
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