Key Information
* Salary: DOE
* Start Date: Immediate
* Working Hours:
Mon - Fri, 8am - 5pm
* Line Manager: Jordan Smith
* Probation Period: 3 months
INTRODUCTION
* We pride ourselves in taking a warm and friendly approach to our contracts and projects. For over 33 years we have built a track record of client satisfaction and successful projects in some of the most prestigious and complex buildings in London.
* Our work involves mechanical, electrical and public health installation and maintenance across residential and commercial property.
* We look for people who have the right attitude and approach to work and can adapt well to our way of working.
* We operate a comprehensive Integrated Management System or IMS which enables us to achieve external accreditation on ISO 9001, 14001 and 45001.
ABOUT THE JOB
The role is a new position within the business operating as a Purchasing Assistant for East West Group (East West Connect and East West Compass). To support the procurement and purchasing function within the construction sector by assisting in the acquisition of materials, equipment, and services at competitive prices. The Assistant Buyer will ensure all purchasing aligns with project timelines, budgets, and quality standards while assisting the central Purchasing team maintaining strong supplier relationships when required.
The role will include ensuring existing and new supply chain members have been appropriately onboarded utilising the company ISO compliant process and procedures.
Day to day operations are also to be conducted in-line with commercial best practices, financial compliance and in a manner that provides full audit traceability from source of enquiry through to delivery to the end user.
Assisting the Central Purchasing Team with administrative tasks, including raising, amending PO’s and maintaining our Plant hire register.
Maintain accurate records of purchase orders, supplier contracts, and related documentation.
Liaise with suppliers to obtain quotes, resolve any discrepancies, and address any delivery issues.
Person Specification
E – Essential; D - Desirable
QUALIFICATIONS AND EXPERIENCE
* Previous experience in procurement or buying within the construction or M&E sector (D)
* Familiarity with M&E materials, tools, and equipment(D)
* Experience with administrative roles (E)
* Experience with software’s, i.e. Procurement/Accounting software’s. E.g. Sage (E)
* Previous experience in a purchasing or administrative role (E)
* Familiarity with procurement software (D)
KNOWLEDGE
* Proficiency in Excel for budgeting and tracking orders, and Word for documentation. (E)
* Full understanding of how to manage an online inventory and the financial implications stock transactions. (E)
* Understanding the construction lifecycle and how procurement integrates into project timelines. (E)
* Some understanding of Health, Safety and Environmental regulations, monitoring and reporting. (D)
* Some awareness of Personal Protective Equipment (PPE) requirements and the need to keep a register of all PPE issued to workers. (D)
* Some awareness of the importance of data security e.g. how to make sure company information (D)
SKILLS
* Excellent planning and organisational skills. (E)
* Ability to influence and negotiate positive outcomes with supervisors, operatives and third parties. (E)
* Ability to conduct stock audits. (E)
* Able to conduct research, show reporting skills and able to analyse information and present it in a helpful way. (D)
* Ability to maintain accurate records and use a range of digital packages (Microsoft 365 or similar). (E)
* Proactive and resourceful with a keen sense of urgency (E)
OTHER
* Being flexible to be based at different office locations. Perivale/Farringdon. (E)
* Appreciation that there might be out of hours working, agreed in advance. (D)
* Positive approach towards learning and development (E)
DUTIES
* Assist in sourcing and purchasing materials, tools, and equipment specific to construction.
* Ensure the timely delivery of goods and services to meet project deadlines.
* Liaise with suppliers to obtain quotes, negotiate pricing, and secure favorable terms.
* Assist in building and maintaining strong relationships with existing and new suppliers to ensure a reliable supply chain.
* Raise purchase orders (POs) accurately and process them in line with company policies.
* Track orders and resolve any issues related to delays, shortages, or discrepancies.
* Assist in investigating and resolving supplier invoice queries.
* Manage the critical path, ensuring timely communication of any delays to the wider team.
* Monitor and manage procurement costs to stay within project budgets.
* Assist in preparing reports on procurement performance, including cost savings and supplier evaluations.
* Ensure all procurement activities comply with company policies, project specifications, and industry regulations.
* Oversee samples and approval processes, ensuring accuracy and efficiency.
* Support the Buyer’s in supplier and internal meetings.
* Understand the financial impact of all transactions in the department.
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