Job Purpose:
Providing overall office management and ensuring levels of health and safety are maintained for the location of responsibility and high level of support to VP.
Responsibilities:
Personal Assistant
1. Organising, making appointments and maintaining diaries on a daily basis to ensure there are no potential conflicts.
2. Arranging and coordinating internal and external meetings including preparation of documentation, booking meeting rooms/venues and organizing catering.
3. Organizing travel arrangements (including overseas).
4. Screening telephone calls, enquiries and requests, and handling them when appropriate ensuring that urgent matters are dealt with.
5. Preparation of PowerPoint presentations and other documentation as requested.
6. Dealing with correspondence, post, writing letters, taking dictation and minutes.
7. Processing expenses.
Office Management
1. Organising the office layout and maintaining supplies of stationery and equipment.
2. Maintaining the condition of the office and arranging for necessary repairs.
3. Arranging regular testing for electrical equipment and safety devices.
4. Organising Day 1 Onboarding and induction activities for new starters and liaising with the HR Department as required.
5. Coordinating the necessary visa and passport processes with the travel agency.
6. Welcoming customers into the office.
7. Arranging and coordinating meetings in their location, including preparing all necessary documents, booking meeting rooms and organising catering.
Health and Safety
1. Day to day point of contact and controller for all visitors and contractors, including during out of office hours when required.
2. Acting as the point of contact for all Health and Safety queries on site.
3. Reviewing and updating health and safety policies and ensuring they are observed.
Knowledge Skills and Experience:
1. Professional Working Proficiency in English.
2. High attention to detail.
3. Excellent telephone skills.
4. Time management skills.
5. Excellent communication skills.
6. Ability to deal with rapidly changing priorities easily.
7. Highly organised with the ability to coordinate and prioritise tasks.
8. Proficient in MS Word, Excel, PowerPoint and Outlook.
9. Preferably previous experience in a Personal Assistant role.
10. Good spelling, grammar and punctuation.
Key Skills
Don’t meet every single requirement? Apply anyway.
At TD SYNNEX, we’re proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you’re excited about working for our company and believe you’re a good fit for this role, we encourage you to apply. You may be exactly the person we’re looking for!
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