Our client, a niche commercial property consultancy, is currently seeking an Assistant to join their team. This is an exciting opportunity for a high calibre individual to join a growing company and be a key part of the development of the company.
This role presents an exciting and diverse opportunity for a proactive individual to take responsibility for providing administration support, invoice preparation, and financial analysis work for blue chip companies in iconic buildings in London and throughout the UK. It is a full time and permanent position.
Key Responsibilities:
1. To support business objectives of delivering value for money in all circumstances.
2. To carry out assigned duties efficiently and in accordance with processes and procedures.
3. Comply with established procurement/commercial/contractual strategies.
4. Take personal responsibility for complying with Environmental, Health, Safety, Security and Quality Standards.
5. Data analysis in Microsoft Excel to review service charges and other related cost information.
6. Producing benchmark reports, variance reports and tracking movements in costs between years using Microsoft Excel.
7. Taking & making calls and emails with queries and information requests.
8. Preparing & issuing invoices and debtor management.
9. Accounts payable processes, including receipt of invoices from contractors, uploading & submitting to client for payment, processing payment of invoices to contractors, sending remittances and updating records.
10. Undertaking monthly reconciliations against clients’ ledgers and identifying & obtaining missing information.
11. Reviewing client bank accounts and logging receipts of funds.
12. Keeping records and database information updated and chasing for outstanding information.
13. Reviewing property leases to extract key information.
14. Scanning and logging data from documents received from clients.
15. Attending virtual meetings with clients and colleagues to discuss and report on progress.
16. Assisting in the preparation of reports and presentation documents.
Professional Skills:
1. High level of proficiency in Microsoft Word and Excel.
2. Ability to touch type.
3. Ability to check own work to ensure high levels of accuracy and professional standards.
4. Knowledge of basic accounting.
5. Knowledge of Facilities Management or property will be advantageous but is not essential.
Person Specification:
1. The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results.
2. Previous experience in working as a PA, office administrator or in accounts.
3. Health & Safety experience or training.
4. Ability to successfully manage multiple tasks in a proactive and diligent manner.
5. Proficient use of English grammar both written and spoken in a business context.
6. Understanding of contracts and procurement activities.
7. Track record of working with disparate stakeholders.
8. A track record of working with teams and where necessary taking a lead role.
9. A team player, flexible, enthusiastic and ambitious.
Salary & Package:
Range between £20,000 to £30,000 per annum depending on experience and aptitude plus mileage allowance and benefits including company pension contributions and a generous annual leave of 26 days plus bank holidays.
Job Info
Job Title: Administration Manager
Company: CV-Library
Location: Bristol, Bristol
Salary: £20,000 - £30,000 Per annum, mileage allowance, company pension
Posted: [Date]
Closes: [Date]
Sector: Administration
Contract: Permanent
Hours: Full Time
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