Facilities Administrator
KeyMed (Medical & Industrial Equipment) Ltd. (OKM) | Chief Financial Officer | 12 month FTC
With around 1,300 employees in the UK, METNA & ROI, Olympus KeyMed operates in a diverse range of business areas which allow us to attract people with all kinds of skills and experience.
Your responsibilities
* Provide administrative duties to support the Facilities Department including liaising with service providers, suppliers, and internal staff.
* Arrange works and maintenance tasks with service providers.
* Keep all records up to date including the Service Provider database and PPM schedule.
Key duties
* Procurement of goods and services for the Facilities Department.
* Raise requisitions for PO’s to be issued.
* Update associated spreadsheets.
* Book in goods and services liaising with the Accounts Department.
* Arrange service provider planned maintenance visits and call outs.
* Booking in service provider engineers with Site Support.
* Liaise with local managers and staff.
* Update associated spreadsheets.
* Arrange HS&E inductions for engineers.
* File records and job sheets received from service providers.
* Update and file information on the Service Provider Database.
* Obtain updated information and documentation from service providers prior to expiry.
* Arrange training for the Facilities Department.
* External and internal training requirements utilising internal databases.
* Maintain department training records.
* Work with ancillary software to support department needs.
* Obtain and update information on Contracts, Document Control, Training, Requisition, Risk Assessment/MSDS databases.
* Take minutes of meetings including weekly team meetings and Managers meetings.
Minimum Requirements
* Previous administrative experience required in a customer-focused role.
* Good working knowledge of Word, Excel, PowerPoint.
* Ability to communicate clearly and concisely with staff, management, visitors, and service providers.
* Deliver information, goods, and services in a timely manner for the best interests of the customer.
* Can use standard applications to process, obtain, and combine information such as mail merges, databases, etc.
* Ability to work as part of a team and independently on their own initiative.
* Required to attend training to support the job role.
* Possess good literacy and typing skills.
Company Values
* Patient Focus - We put patients at the heart of everything.
* Integrity - We do the right thing.
* Innovation - We look for new ways to make things better.
* Impact - We take accountability and get things done.
* Empathy - We care for one another and work together.
Benefits
* Generous annual leave entitlement.
* Comprehensive company pension scheme.
* Private medical cover.
* Free annual health check.
* Subsidised gym membership.
* Employee discounts.
Further information:
You will be required to provide evidence of your eligibility to work and reside in the UK, in accordance with the requirements of Section 15 of the Immigration, Asylum and Nationality Act 2006. The role that you are applying for will require you to undertake a basic/standard/enhanced* Disclosure & Barring Service (DBS) check* before publishing select appropriate level of DBS check.
#J-18808-Ljbffr