IPC EMEA, the purchasing and supply chain organisation for Subway Franchisees in Europe, has an excellent opportunity for a HR Co-ordinator to join the HR team.
The role
The role will be supporting the HR team to deliver a best-in-class HR service to the company across UK and EMEA region.
The successful candidate should be organised, adaptable and with excellent office administration skills. Have a curious mindset, with excellent attention to detail and communication skills - written and spoken. With the ability to juggle multiple priorities in a fast-moving environment.
This is a fantastic opportunity to join a supportive and passionate HR team and be part of a growing company.
CIPD level 3 is required or proven relevant experience with the desire to obtain CIPD level 3 qualification.
Accountable for
* Managing onboarding and compliance processes
* HR administration relating to joiners including organising induction calendars, setting up meetings with key members of the business, and the administration of probationary periods
* Administer new starter activities, such as uploading new employee information on to the HR database, adding new employees to the payroll, creating and maintaining personnel files, administration of the probation process
* Maintain manual and electronic HR databases for employees in UK and EMEA countries including:
o Recording of annual PDP & target documents
o Updates to salary and bonus
o Company benefits e.g. Life Assurance, Company Car fleet, Pension, Private Medical Insurance
o Filing of general employee/HR information
o Leavers, length of service, job role changes
o Management of annual holiday allowance
* Produce letters and documentation relating to all employee changes
* Produce regular reports for LT, ODG and the wider business
* Coordination of the company induction programme for all new employees
* Working with the Payroll Manager to administer all payroll duties such as changes to salary, amendments to working patterns, processing deductions and checking payroll to ensure payroll deadlines are adhered to
* Supporting the learning and development activities by maintaining courses calendar, liaising with internal and external providers, coordinating employee diaries and any training preparation such as printing of material or arranging resources.
* Ensure that all administrative procedures and policies are maintained and delivered to a high standard and on time
What is important to us
Our culture and values are at the heart of everything we do and are an important part of our hiring process. Our three values are:
* We are empowered - we have the freedom to make a difference together.
* We collaborate - we trust and depend on each other. We contribute. We succeed together.
* We deliver on our commitments - we deliver on our commitments together, individually, today and tomorrow.
How we support our employees …
Joining a new company can be daunting; we support everyone who has chosen IPC EMEA to develop their career with:
* Market rate salary
* A structured onboarding programme.
* Time with the senior leadership team, as well as your colleagues and our Culture Champions.
* Training programmes to develop your skills and ways of working, focusing on feedback and management of work.
* Flexible working between the hours 8am - 6.30pm. We appreciate the juggle of life and home can be challenging and provide opportunities to flex your start and leave times.
* Excellent benefits package including enhanced pension contribution, healthcare, 25 days holiday, salary sacrifice schemes. Plus, we also provide breakfast and lunch items in the office!
* On-site parking
* A chance to volunteer at our nominated charities. In addition, you will get one volunteer day a year to work with your chosen charity.
* Recognition award schemes and a Summer and Winter event each year
We actively support diversity, equity and inclusion and make sure that our employees are valued and treated with dignity and respect. We encourage everyone in our business to reach their potential.
About us
Subway is one of the fastest growing Franchise networks in the world and the largest submarine sandwich chain, with more than 41,500 stores – more than 4,800 of which are in Europe.
IPC EMEA, (formally IPC Europe), is a non-profit making organisation owned by Subway Franchisees in Europe. The organisation was established in 2001 to enable Subway Franchisees to benefit from the discounts that come from purchasing and supplying products in large volumes. Over time, the breadth of the services we provide, and our geographic reach has grown.
Our scope now goes beyond purchasing and supply chain management as we seek to have a positive impact on every Franchisee’s P&L, wherever possible. We work with service providers to offer Franchisees a range of optional services such as Wi-Fi, energy, pest control and card payments. Our aim is to ensure we select the best providers, offering the best quality services at competitive rates.
We also provide a range of in-house support services, value-add initiatives and retail technology solutions for restaurant teams to help with day-to-day operations.
Today, IPC EMEA operates on a global, regional, and local level to source high quality products at the best value for Franchisees, managing over £1.5 billion worth of contracts and partnering with other IPCs across the world where it makes sense to do so, to get the best possible service and prices.
We remain as focused on our mission today as we did 20 years ago, to help Subway Franchisees be more profitable and competitive – today and for the future.
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