Project Manager & Executive Assistant to the CEO
Location: York, Office based
As one of the fastest-growing retailers of musical instruments and equipment, Gear4music is proud to be at the forefront of the music industry. We are more than just a retailer. We are a community of music enthusiasts who are committed to providing the best possible online shopping experience for our customers.
We are seeking a highly organised and proactive Executive Assistant to support our CEO and senior Directors. This dual-role position combines executive-level support with project management responsibilities, requiring someone who can seamlessly balance strategic initiatives and operational tasks. The ideal candidate is a resourceful multitasker with a strong ability to prioritise, maintain confidentiality, and assist the CEO in ensuring smooth business operations and project delivery.
Key Responsibilities
* Communication: Serve as a primary point of contact on behalf of the CEO for communications relating to projects, HR matters and operations, including handling emails, phone calls, and correspondence.
* Meeting Preparation: Prepare information and agendas, documents, and presentations for meetings. Take detailed meeting minutes and follow up on points of action with colleagues.
* Confidential Support: Handle sensitive and confidential information with the utmost discretion.
* Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
* Project Oversight and Monitoring: Lead, manage, and track multiple projects and tasks across the organisation, ensuring projects are on schedule, within scope, and aligned with the stated organisational objectives.
* Cross-functional Collaboration: Work closely with other departments including marketing, product development and customer support, to ensure seamless execution of projects, tasks and company-wide initiatives.
* Timeline Management: Develop and maintain project timelines and key milestones, identify risks, and proactively resolve roadblocks to ensure success.
* Reporting: Regularly update the CEO on project and task statuses, KPIs, and other critical business metrics. Prepare board level reports on project progress.
Your Skills and Experience: What We're Looking For
* Experience: Previous experience in an executive assistant role, with additional project management experience preferred. Experience in an e-commerce, technology, or retail business would be preferred.
* Technical Skills: Proficient in project management tools (e.g., Trello, Asana), Microsoft Office Suite, and communication platforms.
* Communication: Exceptional verbal and written communication skills, with the ability to represent the CEO and the company in a professional manner.
* Problem Solving: Strong analytical and problem-solving abilities, with a results-driven mindset.
* Time Management: Excellent organizational and time-management skills, with the ability to handle multiple priorities and meet deadlines under pressure.
* Adaptability: Ability to thrive in a fast-paced, dynamic environment and manage evolving priorities.
* Stakeholder Management: Comfortable holding the most senior of stakeholders to account for their commitments to project deliverables, and capable of resolving issues without the need for escalation.
* Detail-Oriented: Meticulous attention to detail in managing the CEO’s communications and project deliverables.
* Proactive: Anticipates the needs of the CEO and takes initiative in managing priorities and projects.
* Flexible: Willingness to accommodate the changing demands of an entrepreneurial and growing business.
* Confidentiality: Trustworthy and able to handle sensitive information discreetly.
* Collaborative: A team player who can build strong relationships across the organisation.
What We'll Give You
Alongside the benefit of working with a fantastic bunch of talented people, we are committed to providing a well-rounded benefits package that includes development opportunities and support for your wellbeing:
* Generous discount scheme across our full range of music and home entertainment products.
* Employee Assistance Programme, offering 24/7 caring & compassionate support across a wide range of areas.
* Access to 30 qualified Mental Health First Aiders across the business, demonstrating our commitment to prioritising mental health & wellbeing support as a ‘Mindful Employer’.
* Free car parking and electric charging points available.
* Our modern office space features an onsite café and bar where we hold regular social events.
* A relaxed dress code and a great coffee machine to make your day more enjoyable.
Plus the following: employee referral scheme, employer pension scheme, corporate eyecare vouchers, cycle to work scheme, company sick pay scheme, enhanced maternity, paternity & adoption pay, annual flu vaccinations, access to the 26-day per annum WFH policy where job roles permit.
We have an open, collaborative, and friendly culture, and offer a supportive learning environment for people to grow and develop a career with us.
Apply now
#J-18808-Ljbffr