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Office Administrator - Creative & Buying - London, London
Client: The Bamford Collection
Location: London, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Reference: 9379077d46ea
Job Views: 4
Posted: 16.02.2025
Expiry Date: 02.04.2025
Job Description:
Office Administrator - Creative & Buying - London
THE BAMFORD COLLECTION IS A GROUP OF CONSCIOUSLY MINDED LIFESTYLE BRANDS COMMITTED TO NOURISHING AND NURTURING PEOPLE AND PLANET.
Bamford is a philosophy rather than a seasonal fashion label. It began with the passionate convictions of our founder Carole Bamford to make natural products using the best artisans from around the world. Bamford was founded on the belief that we need to be mindful of our connection to the earth - to live consciously, respect nature's resources and the land that provides for us. We believe in the need to nurture body, mind and spirit in tandem - to feel well and to feel happy the three need to be aligned and in harmony.
ABOUT THE ROLE
We are looking for a talented and passionate Office Administrator to support our Creative & Buying teams based at our London office.
This is a fulltime position, 40 hours offering a salary of 26,000 per annum.
As our Creative and Buying office Administrator, you will ensure the smooth operation of our buying and creative office administration processes, in delivering high-quality luxury apparel & home products. You will be efficient in running our office environment and being an ambassador of Bamford ensuring a seamless, warm, and professional welcoming experience for our teams and guests.
You will be comfortable working in a fast-paced, ever-changing but exciting environment with a flexible approach to tasks and have a passion for luxury retail.
RESPONSIBILITIES
Production Administration
* Assist in coordinating and managing the production schedule, ensuring timelines and deadlines are met.
* Maintain accurate records of production orders, materials, and inventory.
* Liaise with suppliers, manufacturers, and vendors to ensure timely delivery of fabrics and materials.
* Support the Production Manager in managing quality control checks and resolving production issues.
Office Administration
* Manage day-to-day office operations, ensuring the smooth and efficient running of the office environment.
* Handle office supplies and inventory management, ensuring all necessary materials are readily available.
* Provide administrative support to senior management and department heads.
* Organize meetings, schedules, and travel arrangements for team members.
* Handle customer service inquiries or assist with client-related matters where needed.
* Maintain filing systems, both digital and physical, and assist in organizing key documents and records.
* Prepare production reports and track project status to ensure clear communication across teams.
* Update and maintain product documentation, including specifications, design details, and approvals.
SKILLS YOU WILL BRING
* Minimum of 2 years' experience in a production, operations, or office administration role, ideally within the fashion or luxury apparel sector.
* Excellent time management and ability to juggle multiple tasks and priorities with a keen eye for detail.
* Strong verbal and written communication skills; able to interact confidently with internal teams, suppliers, and external partners.
* A high level of accuracy and a commitment to maintaining high-quality standards in all tasks.
* Competency in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with office equipment and software (e.g., databases, project management tools).
* Ability to identify issues and implement solutions proactively and efficiently.
* Collaborative and adaptable, able to work well with diverse teams and contribute to a positive working environment.
* Must be able to handle sensitive information with confidentiality and professionalism.
* Ability to take initiative and work independently when necessary.
* Exceptional organisational skills with a keen eye for detail.
* Good interpersonal and communication skills.
* Self-motivated, organised, and able to work independently.
* Good knowledge of Adobe Photoshop, InDesign, Illustrator and Microsoft Office suite.
* Written and oral fluency in English.
PERKS AND BENEFITS
* Discounts: We offer a range of discounts on our products, treatments, and dining experiences from day 1.
* Volunteering Days: Employees are offered one paid day per year to volunteer with a charity of their choice.
* Private Medical: We offer subsidised private medical insurance through Bupa.
* Pension Scheme: Pay up to 9% of your salary into your pension each month; we contribute up to 4.5%.
* Life Assurance: We offer life assurance cover, equivalent of up to a year of your annual salary.
* Mental Health Support: Our Employee Assistance Programme provides 24-hour support, seven days a week.
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