Job Title: Purchase Ledger Manager
Location: Glasgow City Centre
Salary: circa. £28,000
Contract: Temporary – (Immediate start) with the chance of going permanent
About the Role:
We are seeking a highly skilled and organised Purchase Ledger Manager to oversee the accounts payable function for a leading multi-site luxury retail brand. This pivotal role will involve managing supplier relationships, ensuring accurate and timely invoice processing, and maintaining robust controls over the purchase ledger. This role is essential in supporting the financial health and operational success of the business.
This is an exciting opportunity for a driven individual with strong organisational and analytical skills, the ability to work collaboratively across departments, and the desire to enhance process efficiencies. The successful candidate will have at least 3 years of experience in a similar role, with the ability to manage high volumes of stock invoices and work within a fast-paced environment.
Key Responsibilities:
* Invoice Management and Processing:
o Accurately register, code, and enter all invoices and petty cash claims into the accounting system, ensuring timely and accurate processing.
o Match invoices with approved delivery notes and purchase orders received from stores or department managers.
* Supplier Relationship Management:
o Professionally respond to supplier inquiries via phone and email, maintaining positive relationships.
o Collaborate with store managers to resolve invoice or delivery discrepancies promptly.
* Reconciliation and Reporting:
o Reconcile supplier statements at month-end and highlight any unresolved issues to the Financial Controller.
o Ensure that all invoices and remittance advices are filed promptly and systematically.
* Purchase Order System Management:
o Maintain and monitor the purchase order system, ensuring that all purchase orders are tracked and recorded accurately.
* Approval and Compliance:
o Ensure invoices are approved within authorised limits and guidelines as set by the Financial Controller.
o Uphold internal controls and compliance standards to mitigate financial risks.
* Team Development and Process Improvement:
o Identify and implement opportunities for process improvements or system automation within the accounts payable function.
o Train and mentor the purchase ledger team to maintain consistent high performance.
Key Requirements:
* 3+ years of experience in a similar purchase ledger or accounts payable role.
* Proven experience in managing a small team and effectively working with others to achieve departmental goals.
* Strong track record of handling high-volume stock invoices (over 1,000 per month), demonstrating speed and accuracy in a fast-paced environment.
* Excellent communication skills, with the ability to assertively address discrepancies and variances with department managers in a constructive and engaging manner.
Additional Information:
* The position is temporary for around 2 months with an immediate start, so we are only considering candidates who are available to start without delay.
If this sound like you, please submit your CV below or contact Claire McNally for more information or with any questions.
Iconic Resourcing is committed to partnering with clients who share our values of inclusivity and diversity. We work with many businesses that recognise the importance of creating a welcoming and respectful workplace for all employees. As an equal opportunities employer, we treat all applications fairly and equally. We act as both an employment business and an employment agency and are happy to accommodate any reasonable adjustments required. To view all of our Iconic Jobs across Scotland, please visit our website.