Contents Location About the job Benefits Things you need to know Apply and further information Location DBS operates a flexible working policy. However, contractual base would be Liverpool or Darlington and office. The post holder may be required to attend their contracted office in accordance with the needs of the organisation. About the job Job summary DBS is seeking an Executive Officer to support the day-to-day activities of the Financial Accounts Team, including but not limited to any centralised requisitioning, journals and reconciliations, stewardship, and compliance reviews. As a member of the Financial Accounts Team, the post holder will work collaboratively with their peers and seniors to ensure customer and stakeholder needs are met. Job description As an Executive Officer supporting the Financial Accounts Team you will help to support the organisation in various activities, including but not limited to any centralised requisitioning, journals and reconciliations, stewardship, and compliance reviews. Your responsibilities will include: Actively contribute towards a culture of high performance, strong engagement and a commitment to continuous improvement. Assist in the preparation of accurate and timely information to support all required reporting, including management information, external and internal audit, as well as regulatory and stakeholder returns. Prepare month-end journals and balance sheet reconciliations, ensuring meaningful supporting documentation for all reconciling items is maintained. Reconciling items should have root cause analysis undertaken to ensure prompt resolution with underlying causes being actively addressed to prevent such reconciling items in the future. Assist with appropriate purchase-to-pay activities supporting the prompt payment of suppliers and Police forces, including requisitioning and invoice query support, and the review and preparation of Police payments. Provide wider business support with any financial processes/matters where appropriate. Provide support to the wider Finance team with the production of accurate forecast and budget information. Proactively identify and recommend process and system improvements from both an efficiency and financial control perspective. Support the successful implementation of the departments systems and procedures, both IT and non-IT based. Deputise for the HEO when required. Undertake additional duties appropriate to the role and/or grade. Further information: To view the DBS Recruitment and On-boarding Privacy Notice, please click the link below: https://www.gov.uk/government/publications/dbs-recruitment-and-on-boarding-privacy-notice This privacy notice covers personal data collected during the recruitment, security clearance and on-boarding process. Person specification Essential criteria Successful relationship building with colleagues across the organisation. Excellent attention to detail, analytical and problem-solving skills. Ability to work flexibly and respond positively to changing business needs. Knowledge of finance systems, processes, and control environments. Basic proficiency in MS Excel. Desirable criteria Experience in requisitioning (purchase ledger). Experience of delivering training. Behaviours We'll assess you against these behaviours during the selection process: Making Effective Decisions Communicating and Influencing Working Together Delivering at Pace Benefits Alongside your salary of £27,050, Disclosure & Barring Service contributes £7,836 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. The DBS offers a number of excellent benefits for its employees. These can include: Generous annual leave entitlement Excellent maternity, paternity and adoption schemes (after a qualifying period) Commitment to the health and wellbeing of our employees Employee Assistance Programme Flexible working opportunities Eyecare voucher scheme Occupational Health Service including referrals for counselling and physiotherapy 24/7 Counselling and Wellbeing Service A Civil Service Pension with an employer contribution of 28.97% The DBS vision and purpose is to make people safer by being a visible, trusted and influential organisation, providing an outstanding quality of service to all our customers and partners, where our people understand the important safeguarding contributions they make and feel proud to work here. To do this, the DBS is committed to being an employer that is able to attract, develop, retain and engage diverse talent that is representative of the communities we serve, and to be an organisation providing outstanding service to all our existing and new customers, who are diverse and have a range of different needs. We want all our staff to be able to bring their whole self to work. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Ability and Experience. As part of the recruitment process the Disclosure & Barring Service will conduct an Experience based sift exercise and interview process based on Behaviours, Strengths, and Experience. To apply for this post, candidates will be expected to complete a numerical test and provide a CV together with a suitability statement of no more than 500 words, outlining how your skills, experience and qualifications meet the requirements of the role, including all essential and desirable criteria, and the key responsibilities. We advise you take the test well in advance of the closing date, so that you will get enough time to complete the application. All candidates who are successful at the initial sifting stage, will be invited to interview. The interview will consist of a panel-based interview. The aim of the panel interview will be to assess your ability to demonstrate the following behaviours: Making effective decisions Communicating & Influencing Delivering at pace Working together The panel will also look to assess your ability to demonstrate your strengths and experience. Closing date: 23 December 2024 The following timetable outlines indicative dates. Please note, these dates may be subject to change without prior notice. The initial candidate sift is due to take place week commencing 23 December 2024. Interviews are due to take place week commencing 6 January 2025. Whilst we will endeavour to provide some flexibility with regards to dates wherever possible, it is unlikely that we will be able to offer an alternative date once an appointment has been scheduled. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : DBS People Support Team Email : DBSPeopleSupportTeamdbs.gov.uk Recruitment team Email : DBSPeopleSupportTeamdbs.gov.uk Attachments JD - EO Finance Officer (Financial Accounts) Opens in new window (docx, 519kB) DBS_TCs Document_Final Opens in new window (pdf, 582kB) Success Profiles Behaviour Framework Opens in new window (pdf, 1043kB) Share this page Print Email Facebook Twitter LinkedIn GMail