Job summary
The post holder will provide leadership and finance management skills to enable the practice to offer high quality general medical services within a profitable, efficient, safe, and effective working environment. The post holder will have day to day financial responsibility for the organisation and will provide business support to the Partners and Practice Manager. In liaison with the Partners and Practice Manager, the post holder will contribute to the strategic development of the Practice and will lead in the development and implementation of financial policies and procedures.
Main duties of the job
Strategic Management and Planning
1. Contribute to the development of the overall business strategy.
2. Implement sound Governance and Delegation of Authority controls.
Financial Management
1. Support the Partners and the Practice Manager, to ensure the practice receives an appropriate and equitable allocation of resources, monitoring funding through the GMS contract and enhanced services.
2. Responsible for the day-to-day financial operations such as invoicing, payroll and other transactions.
3. Liaise, when necessary, with the practice accountants.
4. Prepare monthly financial reports for the Partners in liaison with the Practice Manager.
5. Provide information to the Practice Manager on financial forecasting and cash flow.
6. Review and develop policies and procedures relating to Financial Management.
7. Implement systems of audit and control to maximise profitability and manage financial risk.
8. Support the Partners, Practice Manager in the preparation of an annual budget and team budgets.
Payroll
1. Responsible for ensuring all payroll transactions are processed accurately and efficiently.
2. Responsible for collecting, calculating, and entering data to maintain and update payroll information in readiness for the monthly submission to our external payroll provider.
3. Assist with processing monthly payroll payments to employees and relevant HMRC/Pension bodies.
4. Liaise with external payroll provider.
5. Responsible for maintaining payroll operations by following policies and procedures.
6. Deal with employee payroll queries.
7. Any other payroll duties as required by the business.
Data Security
1. To provide oversight and support for effective data control and information management on the Finance system and Payroll records in line with GDPR.
2. Ensure adherence to the GDPR, Data Protection act and the Practices Confidentiality Policy.
Health and Safety
1. Ensure the Practice policies are understood and observed and that procedures are followed.
2. Ensure the appropriate use of equipment and facilities and ensure the environment is maintained in good order.
3. Take the necessary precautions to safeguard the welfare and safety of oneself and others in accordance with the Health and Safety at work act.
General
1. Other duties/holiday cover that may be required appropriate to the level and nature of the post.
2. Responsibility for the creation and updating of procedures notes for all tasks within the role.
3. Proactively work to review process and implement improvements where possible.
4. To be proficient at prioritising and organising workload.
5. Contribute to own supervision, development, and appraisal systems in line with Practice requirements.
6. To undertake any training deemed as necessary to carry out the full requirements of the post.
7. To liaise with patients, the public and other professionals as necessary.
This post carries no line management or budgetary responsibilities.
Person Specification
Qualifications Essential
* GCSE grade A to C in English and Maths
* Sound educational background
* Sound knowledge of accounts
* Knowledge of HMRC & VAT
* Sound knowledge of payroll
Desirable
* AAT Accounting Qualification
* Relevant management or finance qualification
Experience Essential
* Understanding of NHS funding streams
* Experience working in general practice
* Computer literate
* Understanding of office procedures and protocols
* Experience of Xero accounts software
* Experience of using Word and Excel
* Experience of data analysis
* Experience of financial systems
* Excellent attention to detail
* Able to work on own initiative
* Good standard of verbal and written English
* Excellent communication skills
* Ability to solve problems in a logical way within the role remit
* Ability to react confidently to new situations, using own initiative and available resources to complete tasks effectively
Desirable
* Experience of clinical systems
* Experience in Data Security
* Analytical and research skills
Qualities, Attributes and Key Behaviours Essential
* Ability to communicate politely on various levels
* Ability to work under pressure
* Team player
* Flexible and adaptability
* Self-motivation
* Calmness, reliability
* Integrity
* Accountability
* Purpose
* Continuous improvement
* Communication
* Building know-how
* Clean driving license
* Car Owner
* Enhanced level DBS disclosure
Desirable
* Strategic thinking/Vision
* Entrepreneurial Flair
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name: Elmham Group of Surgeries
Address: 59 Holt Road, North Elmham, Dereham, Norfolk, NR20 5JS
Employer's website: https://www.elmhamsurgery.com/
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