Job Title: Office Assistant
Location: Canterbury
Job Type: 6 Month FTC Full-Time (Monday – Friday)
Who are we: ARTO Recruitment
ARTO is an exciting Life Science Recruitment Company on a mission to create an ambitious and supportive culture whilst having fun along the way.
We are incredibly lucky to work in an industry that changes people’s lives every day and believe that shouldn’t just be a service to our clients and candidates but provided within the organization also - offering unique opportunities to grow within the business that are unrivaled elsewhere.
Job Summary:
We are looking for a highly organized and proactive Office Assistant / Personal Assistant (PA) to support our recruitment leadership and back office team. This dual role requires a detail-oriented individual who can manage administrative tasks, help to coordinate office operations, and provide executive support.
Key Responsibilities:
Office Administration:
1. Maintain office supplies, handle orders, and liaise with vendors.
2. Organize and maintain digital and physical office records, including candidate databases.
3. Assist with preparing reports, presentations, and recruitment documentation.
4. Assist with CV formatting and database management.
Personal Assistant Duties (PA):
1. Manage the diary and schedule appointments for senior management.
2. Handle confidential information and sensitive documents with discretion.
3. Provide general administrative support to directors and consultants.
Qualifications & Skills:
1. Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
2. Excellent communication skills, both written and verbal.
3. Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
4. High level of professionalism, discretion, and attention to detail.
5. A proactive and problem-solving mindset.
Benefits:
1. Competitive salary and performance-based incentives.
2. Career growth opportunities within the recruitment industry.
3. Training and development programs to enhance skills.
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