Job Description
We are seeking a proactive administrator to join our projects team. Reporting to the Director for Major Projects, you will play a crucial role in providing administrative and project support to the team.
This diverse role offers a fantastic opportunity to work with a large team to deliver a nationally significant infrastructure project and will include opportunities to develop and enhance your personal and professional skills.
Key Responsibilities
* Provide comprehensive project support services to the project teams to ensure efficient and effective project control and management.
* Offer professional, confidential, and timely administrative support.
* Assist with the project external and internal communications process and the preparation of marketing collateral.
* Ensure routine office functions, including quality assurance, monthly management reporting, and health and safety requirements, are achieved.
* Schedule appointments, update calendars, and assist with travel arrangements.
* Schedule and coordinate meetings and prepare draft-meeting minutes.
* Administer site badging and meet with or direct visitors to assist in getting them to the appropriate site location.
* Maintain various project/vehicle logs, including vendor insurance, daily reports, rental equipment, and material purchase and utilization logs.
* Collect weekly/monthly/quarterly data for reporting.
* Assist with Project Document Controls as requested and needed.
* Prepare shipments and overnight packets.
* Maintain records, create and maintain charts, graphs, spreadsheets and databases.
* Draft correspondence, proofread documents, and assist with preparation of presentations.
* Interface and maintain liaison with program and project management, stakeholders, client, contractors, and other consultants on program and project administrative activities.
* Work in a manner to ensure personal safety and that of fellow employees by following company health and safety guidelines and policies.
* Various other administrative duties as assigned.
Qualifications
* 1+ years’ experience in an office administration role.
* Experience in management support.
* Advanced skills with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher).
* Advanced diary management, planning, and coordination skills.
* Excellent communication skills (both written and verbal).
* Strong organisational and time management skills.
Additional Information
Additional Information:
* Must be highly computer literate including Microsoft Office and confident in managing and working with data
* Must be a good time keeper. This job is a full-time role, 8am-5pm Monday to Friday
* This is a office based role working with the management team at the head office at Lingley Mere, Warrington.