Job summary The Laboratory Medicine Directorate is divided into several specialist departments including Automated Blood Sciences, Specialist Blood Sciences, Blood Transfusion, Point of Care Testing, Microbiology, Virology and Histology. These departments have laboratories at both the Northern General Hospital and the Royal Hallamshire Hospital in Sheffield and in some instances are also networked with other external NHS Trusts. The Directorate provides an analytical service that assists in the diagnosis of infection and disease in inpatients, outpatients, and community services in addition to offering specialist testing services to other hospitals. This role sits within the Microbiology and Virology Admin Team who provide admin support based at the Northern General Hospital and requires an experienced and proactive departmental secretary with a proven track record in team working in a hospital environment. The post holder must have a proven ability of working independently and take a proactive approach in their work. Main duties of the job Provision of a flexible administrative support service across the department as required by workload demands and agree priorities in liaison with the Administration Lead and/or Laboratory Managers. In conjunction with line manager create, prepare, and format protocols, procedures and quality documentation for the department and directorate document control systems, i.e., Q-Pulse. Print and distribute sensitive reports. To participate in the audit of processes within the administration function as required by the Quality Management System to assist in the clinical governance of the service. To pass on the enquiry to and to take and pass on appropriate messages promptly and efficiently and in a methodical and professional manner. Arrange and service external, directorate and department meetings and in consultation with meeting chairs formulate agendas, co-ordinate papers, produce and distribute minutes of meetings and follow up action points arising. Maintain a high standard of accuracy with keyboard skills. Undertake photocopying, printing, scanning, sorting and distribution of documents to respective staff within the department. Demonstrate working procedures and communicate own knowledge and understanding to others and provide advice and guidance and basic training to less experienced staff. Undertakes other duties commensurate with grade, as and when required. About us Are you looking for an exciting new challenge in a place to take your career to the next level? Would you like to join a friendly, progressive, innovative team and play a part in the transformation of pathology services across South Yorkshire and Bassetlaw? Do you want to work in a fully UKAS-accredited, modern laboratory environment where you can make a difference? The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust. The Pathology Partnership will provide the best possible service for patients and clinicians, improving health outcomes, delivering quality and efficiency benefits and ensuring a sustainable workforce for the longer term. You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives. Date posted 13 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pa/pro rata for part time staff Contract Permanent Working pattern Full-time Reference number 190-8906-DIR Job locations Northern General Hospital Herries Road Sheffield S5 7AU Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Person Specification Education and Qualifications Essential GCSE's Grade 4/C or above including Math and English or equivalent experience/qualifications NVQ level 3 in Business administration or equivalent qualification or experience Desirable ECDL or evidence of short courses in All Core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel Experience Essential Relevant experience of secretarial/ clerical/administration duties Experience of meeting objectives and deadlines in a fast-paced environment Experience of producing documents to a high standard of presentation with good accuracy Experience of working in a confidential environment. Desirable Audio typing skills Experience with NHS/Healthcare software systems Experience working as a Medical Secretary/admin role in healthcare setting. Skills and Knowledge Essential Working knowledge of Microsoft Office package (word, excel, access etc) Effective Communication skills, written and oral Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills. Ability to build relationships, work under pressure, and contribute to a high-quality service. Commitment to role Person Specification Education and Qualifications Essential GCSE's Grade 4/C or above including Math and English or equivalent experience/qualifications NVQ level 3 in Business administration or equivalent qualification or experience Desirable ECDL or evidence of short courses in All Core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel Experience Essential Relevant experience of secretarial/ clerical/administration duties Experience of meeting objectives and deadlines in a fast-paced environment Experience of producing documents to a high standard of presentation with good accuracy Experience of working in a confidential environment. Desirable Audio typing skills Experience with NHS/Healthcare software systems Experience working as a Medical Secretary/admin role in healthcare setting. Skills and Knowledge Essential Working knowledge of Microsoft Office package (word, excel, access etc) Effective Communication skills, written and oral Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills. Ability to build relationships, work under pressure, and contribute to a high-quality service. Commitment to role Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sheffield Teaching Hospitals NHS Foundation Trust Address Northern General Hospital Herries Road Sheffield S5 7AU Employer's website https://www.sth.nhs.uk (Opens in a new tab)