Job summary
We are looking for an enthusiastic individual to join our administration team on a temporary basis for 12 months supporting the community midwifery service for CHFT.
As an administration support officer you will be required to work flexibly across Huddersfield and Calderdale, mainly based at either Huddersfield Royal Infirmary or Brighouse Health Centre.
You will be well supported by the team and our other administration support officer but will also be required to work independently.
Main duties of the job
To assist the trust in delivering its agenda by supporting the community health care professionals to deliver a high quality service in their areas of responsibility by providing an efficient and effective administrative and secretarial service.
About us
We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, health centres and in patients' homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.
We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children's and young people's services; end of life care and outpatient and diagnostic imaging services.
We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.
We continue to modernise and invest in our health services to build on our strong reputation. Foundation trusts are public leaders in improving quality in health services. They are part of the NHS- yet decisions about what they do and how they do it are driven by independent boards. Boards listen to their Council of Governors and respond to the needs of their members - patients, staff and the local community.
Foundation trusts provide what the health service wants, yet are also free to invest quickly in the changes to the local community needs, in striving to be the best, and in putting their patients first.
Date posted: 25 March 2025
Pay scheme: Agenda for change
Band: Band 3
Salary: £24,071 to £25,674 a year per annum, pro rata
Contract: Fixed term
Duration: 12 months
Working pattern: Part-time, Flexible working
Reference number: 372-FSS2696-A
Job locations
Huddersfield Royal Infirmary and Brighouse Health Centre
Acre Street
Huddersfield
HD3 3EA
Job description Job responsibilities
As part of the administrative community support team provide administrative support to the community health care professionals including:
* word processing
* typing letters/reports
* diary management
* opening and disseminating mail
* filing/archiving
* message taking
* photocopying/scanning
* medical equipment inventories
* Supporting allocation of work load
* Developing systems and processes to support teams
To work flexibly by providing support, when required, to Locality Managers and community healthcare professionals including:
* arranging meetings
* taking notes of relevant meetings
* co-ordinating diaries and organising meetings within agreed timescales
* typing agendas/notes of meetings
Person Specification
QUALIFICATIONS / TRAINING Essential
* IT skills - Word processing skills (Microsoft Word) up to RSA 2; spreadsheets & databases Microsoft word) or equivalent
* English and Math GCSE grade 9-2 (A*-E) or equivalent or high level of literacy and numeracy skills demonstrated within application
KNOWLEDGE, EXPERIENCE & EXPERTISE Essential
* Extensive experience of work in a busy office.
* Experience of clerical / administration systems
* Good standard of general education
* Evidence of ongoing training and development
* Email & electronic diary systems
* Knowledge of the internet
* Knowledge of the NHS or other public/ voluntary bodies
* Ability to communicate at all levels of the organization/ local groups
* Develop contacts with external organisations
Desirable
* Experience of working with the general public
* Experience of working in the NHS
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES) Essential
* Ability to work under pressure
* Ability to organise & prioritise work
* Excellent written & verbal communication skills
* Team working skills
* Understanding of confidentiality issues
* Able to exercise independent judgment
* Excellent interpersonal skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name: Calderdale and Huddersfield NHS Foundation Trust
Address: Huddersfield Royal Infirmary and Brighouse Health Centre
Acre Street
Huddersfield
HD3 3EA
Employer's website: https://www.cht.nhs.uk (Opens in a new tab)
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